Becoming a Vendor with UNC-Chapel Hill

Solicitations of Bids and Quotations

Please refer to Policy 1231 – Solicitation of Quotations, Bids and Proposals for an explanation of requirements for competition and what conditions warrant specific bid actions.

Register for Bid Notification from eVP

Vendors may register their company with the State of North Carolina. During this process vendors will be asked to self-identify their commodity/service areas offered. Notification of future bids matching to these categories will be emailed to the vendor. Once the vendor gets an email they should navigate to the eVP website and click on the Bid Number to open a PDF of bid details.

Find Posted Bids

To find UNC-Chapel Hill posted bids, visit the State of North Carolina Electronic Vendor Portal (eVP), type “Chapel Hill” into the search box and click search. Note that all UNC-Chapel Hill bid requests will conform to the nomenclature “65-…). Bids will be placed on the State site based on dollar amount or customer need.

Bid Questions?

The name and phone number of the purchasing person responsible for each bid is listed on the top of the bid document. Any questions, comments, or requests should be directed to the responsible purchasing person. Directions regarding question submission, time period for questions, and applicable mandatory conferences and site visits can be found under the bid description on eVP.

“Under Review” Bids

When a bid is listed as “Under Review” it means no award decision has been made. Each requesting department reviews the bid or proposal information provided and with the help and guidance of the responsible purchasing person determines which vendor bid/proposal shall be accepted for award. This process is not always immediate and can take time.

The University of North Carolina at Chapel Hill requires payees to receive payments electronically, rather than by check, except for payments to students who do not have bank accounts. To arrange for ACH direct deposits, fill in Finance Form 1218.1.2f, located below. To expedite Purchase Order (PO) invoice processing and eliminate delays, vendors can submit invoices to Disbursement Services by mail or through the Vendor Invoice Submission Page in ConnectCarolina. Submission of a PO invoice should not be assumed to indicate the immediate remittance of payment. In order for a payment to process, the PO invoice quantity and dollar amount must match the purchase order and the department must acknowledge receipt through electronic receiving.

How to Submit Your PO Invoice Through ConnectCarolina

1. Visit the Vendor Invoice Submission Page.
2. Enter the PO, invoice and Contact information.
3. Click the “Validate” button. The system will verify that there is a valid PO with the Vendor ID, and that the invoice has not already been processed. If it produces an error, double-check the information entered and click “Validate” again.
4. Click the “Browse” button.
5. Select the appropriate file, such as an invoice or supporting documentation. Files must be uploaded one at a time, include only one invoice per file and be 1.5MB or less in size.
6. Click “OK.”
7. Click the “Upload” button.
8. When all files are uploaded, click the “Invoice Complete” button.

If you have any questions please contact the Purchase Order Team Leader at 919-962-0746. For problems in ConnectCarolina, contact 919-962-HELP.

You can request ACH payment for services via Finance Form 1218.1.2f – Direct Deposit Authorization Form for Vendors (ACH Form)

Guides

• Using the Vendor Invoice Submission Page