Accounts Payable and Vendor Services
This department reports to Procurement and Strategic Operations.
The University of Chapel Hill conducts business with many domestic and foreign vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing these business relationships. Accounts Payable and Vendor Services manages all aspects of vendor invoicing, including:
- New Vendors. Establishes protocols of enrollment for both Foreign and Domestic vendors into the UNC-Chapel Hill payment system.
- Independent Contractors. Reviews and approves the enrollment of contractors who render services for the University.
- 1099 Misc. Tax Forms. Oversight and compliance for non-employees who receive payment from the University.
- Voucher Approvals and Payments. Reviews and approves all business entertainment and employee expenses to ensure State and Federal compliance. For information on filing employee’s expenses, see the Travel and Expenses website. In addition, we handle P.O. Vouchers (P.O.s), outside party vouchers, campus vouchers (including petty cash vouchers, independent contractor vouchers, cash advance vouchers and electronic funds transfers).
- 1099 Tax Forms
- Becoming a Vendor with UNC
- Business Entertainment
- Domestic Vendors
- Foreign Vendors
- Independent Contractor Management
- Payment Processing
- Stop/Reissue Payment Orders and Checks
- Wire Fund Transfers
Due to the AOB Building renovation, effective Monday June 7, the Accounts Payable, Travel Services, and Payment Card offices are temporarily relocating from Suite 3500 to Suite 2700. Office hours will remain 8:00 a.m. to 12:00 p.m. on Mondays, Wednesdays and Fridays only. In addition to these offices, Payroll Services is relocating from Suite 3600 to Suite 2700.
Students at the University North Carolina at Chapel Hill are involved in many types of activities and may receive opportunities and payments from a variety of sources. Changes are coming to the method and timing of how they receive payment for some of these opportunities. This memo was sent to graduate students and is copied as an FYI to University Business Managers.