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This department reports to Procurement and Strategic Operations.

The University of North Carolina at Chapel Hill conducts business with many domestic and foreign vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing these business relationships. Accounts Payable and Vendor Services manages all aspects of vendor invoicing, including:

  • New Vendors. Establishes protocols of enrollment for both Foreign and Domestic vendors into the UNC-Chapel Hill payment system.
  • Independent Contractors. Reviews and approves the enrollment of contractors who render services for the University.
  • 1099 Misc. Tax Forms. Oversight and compliance for non-employees who receive payment from the University.
  • Voucher Approvals and Payments. Reviews and approves all business entertainment and employee expenses to ensure State and Federal compliance. For information on filing employee’s expenses, see the Travel and Expenses website. In addition, we handle P.O. Vouchers (P.O.s), outside party vouchers, campus vouchers (including petty cash vouchers, independent contractor vouchers, cash advance vouchers and electronic funds transfers).

Services

Contact

Jen Clark
Director, Accounts Payable and Vendor Services
104 Airport Drive, Suite 3500
Campus Box 1220

Department Email
accountspayable@unc.edu
Department Phone
919-962-0213
Department Fax
919-962-2356
Past Due Invoice Inquiries
pastdueinvoices@unc.edu

News

[Formal Notice] Accountable Plan Notice Effective Jan. 1, 2024

November 29, 2023

The University is updating its enforcement of the IRS Accountable Plan effective Jan. 1, 2024. Employees will need to substantiate business expenses within 60 days or amounts may be taxable and reported on Form W-2.

Categories: Accounts Payable News, Controller News, Payroll News, Procurement News, Travel News

Naming Conventions for Vouchers without Unique Invoice Numbers

October 25, 2023

Please follow the naming convention for all bills/documents that lack a unique invoice number. This will prevent delays in final approval and also ensure that duplicate payments are not being sent out.

Categories: Accounts Payable News, Campus Unit Finance Leads News, ConnectCarolina and InfoPorte News