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Fraud Alert! We have received reports of fraudulent purchase orders being placed that appear to be connected to UNC. If you are a vendor or campus unit and need to validate whether or not a purchase order is a legitimate one from UNC, contact purchasing_team@unc.edu. Please do not assume an error or ignore it. If you are a vendor and suspect you are the victim of a fraud attempt, contact your local authorities to file a police report. We appreciate your diligence in this matter.

This department reports to Procurement and Strategic Operations.

The University of Chapel Hill conducts business with many domestic and foreign vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing these business relationships. Accounts Payable and Vendor Services manages all aspects of vendor invoicing, including:

  • New Vendors. Establishes protocols of enrollment for both Foreign and Domestic vendors into the UNC-Chapel Hill payment system.
  • Independent Contractors. Reviews and approves the enrollment of contractors who render services for the University.
  • 1099 Misc. Tax Forms. Oversight and compliance for non-employees who receive payment from the University.
  • Voucher Approvals and Payments. Reviews and approves all business entertainment and employee expenses to ensure State and Federal compliance. For information on filing employee’s expenses, see the Travel and Expenses website. In addition, we handle P.O. Vouchers (P.O.s), outside party vouchers, campus vouchers (including petty cash vouchers, independent contractor vouchers, cash advance vouchers and electronic funds transfers).

Services

Contact

Janet Rupert
Director, Accounts Payable and Vendor Services
104 Airport Drive, Suite 3500
Campus Box 1220

Department Email
accountspayable@unc.edu
Department Phone
919-962-0213
Department Fax
919-962-2356

News

NEW! Community Collaborator Form

August 25, 2021

Starting September 6, 2021, a new shortened Independent Contractor form will be available to members of the public who serve on committees and advisory boards with the University. This special category of worker is so often used, the Accounts Payable team worked with ITS to develop a stream-lined version of the Independent Contractor form so that such these collaborators could be enrolled into the payment system with less paperwork and paid promptly.

Categories: Accounts Payable News

New Policy/Procedure for Non-Enrolled Student Voucher Payments

July 30, 2021

Student Payments for stipends and awards are deemed financial aid and must be entered into the GradStar system.  In rare instances, some payments fall outside of the scope of GradStar and can be paid through the voucher system.

Categories: Accounts Payable News