Purchasing Card (P-Card)
The University Purchasing Card (P-Card) is a card method of payment available to University employees through their departments, with appropriate approval from their department heads. It provides fast payment for goods or services allowable under Policy 1252 – Small Order Purchase via P-Card, and can be used for purchases up to $5,000.00.
Employees fill out an application for the card, receive approval from their department and send in the application to the P-Card office. When the P-Card is ready, the employee will pick up their card from the P-Card office and must attend a mandatory training session before using the P-Card. Once in use, the cardholder is responsible for submitting all receipts for P-Card purchases in WORKS, the University’s online reconciliation program for the card.
For relevant guidelines and policies, see the information below.
To Apply
Handbook and Training
Computer-Based Trainings via CarolinaTalent (Permanent Employees Only)
- Initial P-Card Accountholder Training
- Reconciling P-Card Transactions and Uploading Receipts
- Approving P-Card Transactions
Computer-Based Trainings for Non-Permanent Employees
- Initial P-Card Accountholder Training (for non-permanent employees)
- Reconciling P-Card Transactions and Uploading Receipts (for non-permanent employees)
- Approving P-Card Transactions (for non-permanent employees)
Resources and Quick Reference Cards (QRCs)
- 1252.1.1rd Purchasing Card Handbook
- P-Card Reconciling Transactions QRC
- P-Card Approving Transactions QRC
- P-Card Uploading Receipts QRC
- P-Card Running Reports QRC
- P-Card Tips and Tricks
- Using a P-Card with MyPanera Account QRC
- When to use your T&E Card versus the P-Card
- Paying for Traveler Expenses by Traveler Type
Policies, Procedures and Forms
- Policy 1252 – Small Order Purchase via P-Card
- Procedure 1252.1 – Obtaining a Purchasing Card
- Procedure 1252.2 – Using a Purchasing Card
- Procedure 1252.3 – Reconciling a Purchasing Card (P-Card)
- Form 1252.1.1f – P-Card Application
- Form 1252.1.2f – P-Card Account Maintenance Form
- Form 1252.1.3f – WORKS Access Maintenance Form
- Form 1252.2.1f – P-Card Student Travel Pre-Approval Request
- Form 1252.2.2f – P-Card Guest Travel Pre-Approval Request
- Form 1252.2.3f – P-Card Misuse and Abuse Form
- Form 1252.3.1f – Missing Receipt Affidavit