Fringe Benefits

Fringe benefits (fringes) are expenses directly related to an employee’s salaries and wages. The type of salary or wage being paid will determine the type of fringes that apply. Fringes are required to be budgeted on all personnel dollars for personnel accounts from 511100-514500 and are retained in a Central Fringe Pool (Fringe Pool).

Budget, Planning and Analysis maintains the Fringe Pool, providing a budget for all state appropriated funds (Appropriations) for fringes for personnel accounts (511100-514500). Fringes that are covered by the Fringe Pool are:

• SHRA Premium Payments (512300)
• SHRA Longevity Payments (512700)
• LEO Separation Allowance (552320)
• Disability (516200)
• Social Security (515100)
• State Retirement (515200)
• Medical Insurance (515500)
• TIAA Retirement (515400)
• LEO Retirement (515300)

Departments should calculate and budget fringe benefits when personnel budget is being created using non-personnel budget by referring to the policies below. At the beginning of the fiscal year, a $0 budget must be created, as the budget exception needs to have override ability in order for payroll to process. After each payroll is run, an allocation is processed to transfer fringe budgets from the pool and to roll up to each chartfield string – the amounts must net $0.

Policies and Procedures

• 903 – Fringe Benefits
• 903.1 – Calculating Fringe Benefits
• 903.2 – Budgeting for Fringe Benefits
• 903.3 – Reconciling Fringe Benefits

Fringe Benefit Rates for Fiscal Year 2023-24

For Sponsored Programs Fringe Benefit Rates: See the Office of Sponsored Programs.