The University is required by law to establish internal policies and procedures for the management and collection of accounts receivable and be consistent with the statewide policies and procedures adopted by the Office of the State Controller (OSC) and UNC General Administration Business Compliance Program procedural guidelines. Each department must maintain records and supporting documentation for their accounts receivable. Departments must charge interest and penalties as outlined in N.C. General Statute (N.C.G.S) § 147-86.23, engage in skip tracing of debtors (N.C.G.S. § 147-86.24), report debts to the Setoff Debt Collection Program (N.C.G.S. § 147-86.25) through UNC-Chapel Hill Accounting Services or directly to the NC Department of Revenue as established, and provide quarterly reports to UNC-CH Accounting Services for required reporting to the State Controller (N.C.G.S. § 147-86.26).
Policies and Procedures
- 503 – University Policy on Accounts Receivable
- 503.1 – University Procedure on Collecting Past Due Accounts Receivable (non-student)
- 503.2 – University Procedure on Writing Off Uncollectible Accounts
- 503.3 – University Procedure on Managing a Notification of Bankruptcy