Petty Cash Funds

To help departments pay for small expenses for everyday business and have cash on hand for these situations, a petty cash fund can be set up within the department.  To establish a fund, the dean, director or department chair will need to submit a letter to the University Controller with a list of requirements and follow the procedure listed below. The letter of request is reviewed by Accounting Services who then prepare a voucher instructing Accounts Payable to issue a check to the petty cash fund administrator appointed within the department. The petty cash fund administrator within the department is responsible for implementing proper controls, retaining receipts and safeguarding the cash. As the petty cash fund is depleted, replenishment may be made by reconciliation with receipts.

Policies and Procedures

• Policy 304 – University Policy on Petty Cash Funds
• Procedure 304.1 – University Procedure on Establishing, Maintaining and Closing a Petty Cash Fund Account.