Starting today, University faculty and staff should follow the procedures below for requesting and reserving Enterprise vehicles.

Anyone traveling internationally in affiliation with the University of North Carolina at Chapel Hill must register the trip in the university’s Global Travel Registry. The Global Travel Registry is a secure database of itineraries and contact information for students, faculty, and staff traveling abroad in connection with UNC. They must also obtain travel insurance. For details, see http://global.unc.edu/travel-info.

Along with recent mileage updates, NC Office of State Budget and Management (OSBM) has released some additional travel guidelines and restrictions for 2018. Meal reimbursements will no longer be eligible for travelers who are not making an overnight stay in their itinerary. Also, for travelers who have excess lodging expenses over the state per diem, Form 1302.1.1f Excess Lodging Justification may be necessary if the hotel is more than $300 per night (or $400 per night in certain high-cost cities).

Effective Jan. 1, 2018, university travelers are obligated to use a State-owned vehicle or vehicle leased through a state contract. When such vehicle is not available, and/or a personal vehicle must be used, the allowable business standard mileage rate is 54.5 cents per mile for trips that do not exceed 100 miles. For business travel trips that utilize personal vehicles and exceed 100 miles per trip, the employee shall be reimbursed at 33 cents per mile.

The FAQ Section was revised in language to help eliminate ambiguity concerning where the 53.5 cents per mile rate applies on multi-day travel. This post was removed from the feed so as not to confuse campus readers of this 2017 policy with the new 2018 replacement policy.

Effective July 1, 2017, the Office of State Budget and Management revised the allowable subsistence per day payments for state employees’ in-state and out-of-state travel. The new rates will be effective for fiscal years 2017-2019.

Please be aware that two travel-related policies have been updated and will impact travelers who have a personal travel element to their University business travel.

TO: Deans, Directors and Department Chairs University Business Managers MOU Financial Leads FROM: Aimee Turner, Executive Director of Enterprise Financial Accounting and University Controller, Internal Controls Officer DATE: May 3, 2017 SUBJECT: DDD: Fiscal Year-end Closing Dates and Procedures – … Read more

To: Deans, Directors and Department Chairs From: Martha J. Pendergrass, Director, Procurement Services The University received notice yesterday from the North Carolina Office of State Budget and Management (OSBM) regarding a revised reimbursement policy for personal vehicle use. The new policy … Read more

To: University Business Managers Please see the following clarification from Facilities Services regarding the transition to Enterprise Rent-a-Car and its effect on transportation reimbursements. TO: All University Employees FROM: Darius Dixon, Executive Director of Facilities Operations DATE: July 27, 2016 … Read more