Along with recent mileage updates, NC Office of State Budget and Management (OSBM) has released some additional travel guidelines and restrictions for 2018. Meal reimbursements will no longer be eligible for travelers who are not making an overnight stay in their itinerary. Also, for travelers who have excess lodging expenses over the state per diem, Form 1302.1.1f Excess Lodging Justification may be necessary if the hotel is more than $300 per night (or $400 per night in certain high-cost cities).

Effective Jan. 1, 2018, university travelers are obligated to use a State-owned vehicle or vehicle leased through a state contract. When such vehicle is not available, and/or a personal vehicle must be used, the allowable business standard mileage rate is 54.5 cents per mile for trips that do not exceed 100 miles. For business travel trips that utilize personal vehicles and exceed 100 miles per trip, the employee shall be reimbursed at 33 cents per mile.

Effective July 1, 2017, the Office of State Budget and Management revised the allowable subsistence per day payments for state employees’ in-state and out-of-state travel. The new rates will be effective for fiscal years 2017-2019.

To: MOU Financial LeadsUniversity Business Managers, Finance Council Members, Deans, Directors and Department Chairs From: Beau Jimmerson, Executive Director, Strategic Sourcing and Payment Services Please be aware that two travel-related policies have been updated and will impact travelers who have … Continued

TO: Deans, Directors and Department Chairs University Business Managers MOU Financial Leads FROM: Aimee Turner, Executive Director of Enterprise Financial Accounting and University Controller, Internal Controls Officer DATE: May 3, 2017 SUBJECT: DDD: Fiscal Year-end Closing Dates and Procedures – … Continued

To: Deans, Directors and Department Chairs From: Martha J. Pendergrass, Director, Procurement Services The University received notice yesterday from the North Carolina Office of State Budget and Management (OSBM) regarding a revised reimbursement policy for personal vehicle use. The new policy … Continued

To: University Business Managers Please see the following clarification from Facilities Services regarding the transition to Enterprise Rent-a-Car and its effect on transportation reimbursements. TO: All University Employees FROM: Darius Dixon, Executive Director of Facilities Operations DATE: July 27, 2016 … Continued

TO: All University Employees FROM: Darius Dixon, Executive Director of Facilities Operations DATE: July 21, 2016 SUBJECT: Transition from Carolina Motor Pool to Enterprise Rent-A-Car On Sept. 1, 2015, the State of North Carolina entered into a contract with Enterprise … Continued

To: University Business Managers, MOU Financial Leads From: Martha J. Pendergrass, Director, Procurement Services Date: January 11, 2016 Effective Jan. 1, 2016, the Internal Revenue Service (IRS) has decreased the business standard mileage rate from 57.5 cents per mile to 54 cents … Continued

To: Major Organizational Unit (MOU) Financial Leads University Business Managers From: Martha J. Pendergrass, Director, Procurement Services Date: July 21, 2015 Effective July 1, 2015, the Office of State Budget and Management revised the allowable subsistence per day payments for … Continued