Effective Jan. 1, 2018, university travelers are obligated to use a State-owned vehicle or vehicle leased through a state contract. When such vehicle is not available, and/or a personal vehicle must be used, the allowable business standard mileage rate is 54.5 cents per mile for trips that do not exceed 100 miles. For business travel trips that utilize personal vehicles and exceed 100 miles per trip, the employee shall be reimbursed at 33 cents per mile.

The FAQ Section was revised in language to help eliminate ambiguity concerning where the 53.5 cents per mile rate applies on multi-day travel. This post was removed from the feed so as not to confuse campus readers of this 2017 policy with the new 2018 replacement policy.

Effective July 1, 2017, the Office of State Budget and Management revised the allowable subsistence per day payments for state employees’ in-state and out-of-state travel. The new rates will be effective for fiscal years 2017-2019.

Please be aware that two travel-related policies have been updated and will impact travelers who have a personal travel element to their University business travel.

TO: Deans, Directors and Department Chairs University Business Managers MOU Financial Leads FROM: Aimee Turner, Executive Director of Enterprise Financial Accounting and University Controller, Internal Controls Officer DATE: May 3, 2017 SUBJECT: DDD: Fiscal Year-end Closing Dates and Procedures – … Read more

To: Deans, Directors and Department Chairs From: Martha J. Pendergrass, Director, Procurement Services The University received notice yesterday from the North Carolina Office of State Budget and Management (OSBM) regarding a revised reimbursement policy for personal vehicle use. The new policy … Read more

To: University Business Managers Please see the following clarification from Facilities Services regarding the transition to Enterprise Rent-a-Car and its effect on transportation reimbursements. TO: All University Employees FROM: Darius Dixon, Executive Director of Facilities Operations DATE: July 27, 2016 … Read more

TO: All University Employees FROM: Darius Dixon, Executive Director of Facilities Operations DATE: July 21, 2016 SUBJECT: Transition from Carolina Motor Pool to Enterprise Rent-A-Car On Sept. 1, 2015, the State of North Carolina entered into a contract with Enterprise … Read more

To: University Business Managers, MOU Financial Leads From: Martha J. Pendergrass, Director, Procurement Services Date: January 11, 2016 Effective Jan. 1, 2016, the Internal Revenue Service (IRS) has decreased the business standard mileage rate from 57.5 cents per mile to 54 cents … Read more

Effective July 1, 2015, the Office of State Budget and Management revised the allowable subsistence per day payments for state employees’ in-state and out-of-state travel. The new rates will be effective for both fiscal years 2015-16 and 2016-17.