Procurement Services is introducing new training and infraction policies in order to improve P-Card monitoring and auditing. Policy, procedure and form changes have been reviewed by campus stakeholders and are now published, including a new policy, 1253 Policy on Purchase Card (P-Card) Infractions.
As we enter the final weeks of fiscal year-end close, your action is needed for the following issues:
A quick reference card, Panera Bread Catering: Using a P-Card with MyPanera Account, includes details about how to register/update your MyPanera account profile and place orders using Panera Bread catering.
In coordination with the Carolina Excellence initiative, in-restaurant dining expenses for University business can now be paid using a University purchasing card (P-Card), effective immediately.
Upon the implementation of Works P-card application, a new P-card clearing account (559530) was created as a default account for P-card transactions
In order to clarify allowable and non-allowable catering and restaurant charges to the P-Card, two edits have been made to Procedure 1252.2, Procedure on using a Purchasing Card.
We are excited to announce the upcoming launch of our improved Purchasing Card (P-Card) program on Monday, Sept. 17. We appreciate your patience as we’ve worked with our partners in ITS to resolve the potential security risks detected in August.
Due to unforeseen security and data integrity concerns, the launch of the new P-Card Works reconciliation tool has been postponed to September 17. Unfortunately, some potential risks were discovered immediately prior to the planned P-Card program redeployment scheduled for yesterday. After discussion with our campus partners in ITS, we prioritized the security of our campus over the August 16 launch date. We have identified a resolution and will be working to implement it over the next few weeks.
As we shared in a July 10 email, the launch of the new purchasing card (P-Card) program is fast approaching. The improved purchasing card program will have more flexibility and an upgraded reconciliation tool, Works, which offers greater functionality and efficiency to campus users. Works is a web-based application used for the management of P-Card transactions.
