Date: October 25, 2018
To: MOU Leads, University Business Managers, RASG
From: Chandrika Rao, Associate Controller and Senior Director of Accounting Services
Upon the implementation of Works P-card application, a new P-card clearing account (559530) was created as a default account for P-card transactions when one of the following conditions is met:
- Unclear MCC (Merchant Category) codes such as “other fees”
- Purchases from vendors typically considered unallowable
- No account or an invalid account is assigned at time of journal creation
Please make sure an appropriate account be assigned based on the purchased item when reconciling P-card transactions. After a P-card transaction is posted to account 559530, a correcting campus journal should be made to move the charges from account 559530 to an appropriate account.