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Date: October 25, 2018

To: MOU Leads, University Business Managers, RASG

From: Chandrika Rao, Associate Controller and Senior Director of Accounting Services

Upon the implementation of Works P-card application, a new P-card clearing account (559530) was created as a default account for P-card transactions when one of the following conditions is met:

  • Unclear MCC (Merchant Category) codes such as “other fees”
  • Purchases from vendors typically considered unallowable
  • No account or an invalid account is assigned at time of journal creation

Please make sure an appropriate account be assigned based on the purchased item when reconciling P-card transactions.  After a P-card transaction is posted to account 559530, a correcting campus journal should be made to move the charges from account 559530 to an appropriate account.

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