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To: P-Card Community, MOU Financial Leads, Research Administrative Support Group (RASG), Res_Info List, University Business Managers
From: P-Card Team

Due to unforeseen security and data integrity concerns, the launch of the new P-Card Works reconciliation tool has been postponed to September 17. Unfortunately, some potential risks were discovered immediately prior to the planned P-Card program redeployment scheduled for yesterday. After discussion with our campus partners in ITS, we prioritized the security of our campus over the August 16 launch date. We have identified a resolution and will be working to implement it over the next few weeks.

We apologize for any inconvenience this may cause and ask for your patience as Procurement Services, ITS, and Bank of America work to ensure the security of Works users and our systems. We share campus’ disappointment with the delay, but we are certain this is the right approach to protect the security of P-Card accounts.

Another communication with specific plans of how our solution will be accomplished and our contingency plan will be sent early next week to P-Card users.

For P-Card Users:

  • Reconciliation:  Until Works is made available, existing P-Card users and existing reconcilers/approvers should continue reconciling transactions in the existing P-Card System in ConnectCarolina. That process has not changed and will remain in place until future notice.
  • Access Requests:  P-Card applicants should continue to use the available forms. The P-Card Office has resumed processing new Works user applications that were received after the cut-off deadline of July 20. We expect an 8-10 business day turnaround and will contact the accountholder once their P-card has been received by our office and they have successfully completed the Initial P-Card Accountholder CBT and quiz.
  • Policies and Procedures: This delay does not affect P-Card policy updates, which have already been implemented.
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