Memo directs how to charge accounts for temporary contract workers using both P-Card and Voucher, notes and account deactivation.

Due to the AOB Building renovation, effective Monday June 7, the Accounts Payable, Travel Services, and Payment Card offices are temporarily relocating from Suite 3500 to Suite 2700.  Office hours will remain 8:00 a.m. to 12:00 p.m. on Mondays, Wednesdays and Fridays only. In addition to these offices, Payroll Services is relocating from Suite 3600 to Suite 2700.

Due to the COVID-19 crisis, effective Monday April 20, the Accounts Payable, Travel Services, and P-Card office hours will be reduced to 8:00 a.m. to 12:00 p.m. on Mondays, Wednesdays and Fridays only. The shortened schedule affects emergency check processing, also. 

Effective April 1, the Accounts Payable, Travel Services, and P-Card office hours will be shortened to half days in compliance with remote working and social distancing requirements. Hours of operation will be 8:00 a.m. to 12:00 p.m., Monday through Friday. P-Cards and checks can be picked up during those hours at the Administrative Offices Building (AOB), 104 Airport Drive, Suite 3500.

We are extending the reconciliation deadline through March 29 for the P-Card billing cycle which ended March 13, 2020. Typically, transactions must be reconciled by the 20th of the month or the first business day following, but we are extended the deadline through end of the day on Sunday, March 29, 2020.

We are seeing an increased number of personal reimbursements on campus vouchers for restaurant, catering, and supplies purchases. Prior to ordering, inform the merchant that you are making a university purchase and will need to have the sales tax removed.

Procurement Services and Materials Management is pleased to announce several new staff members who will serve in key roles as we prepare for many initiatives in the coming year.

Effective immediately, the Carolina Inn can now accept the University P-Card as a method of payment for customers visiting Crossroads Chapel Hill, the Inn’s restaurant. As usual, customers should save their receipts for P-Card reconciliation.

Procurement Services is introducing new training and infraction policies in order to improve P-Card monitoring and auditing. Policy, procedure and form changes have been reviewed by campus stakeholders and are now published, including a new policy, 1253 Policy on Purchase Card (P-Card) Infractions.

As we enter the final weeks of fiscal year-end close, your action is needed for the following issues: