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To: University Business Managers, Research Administration Support Group, Res_Info Listserv
From: Jessica Hwang-Strickland, Director, Procurement Operation Services

In coordination with the Carolina Excellence initiative, in-restaurant dining expenses for University business can now be paid using a University purchasing card (P-Card), effective immediately. Please reference Procedure 1252.2, Using a Purchasing Card, for a list of commonly allowable P-Card purchases.

When hosting a University business meeting or event at a restaurant, departments may now use their P-Card for transactions less than $5,000.00.  The P-Card Accountholder must contact the restaurant to arrange payment if that individual is not present during the meeting or event. To maintain credit card security, P-Card account numbers should never be sent via email.

Per North Carolina State Purchasing Card Policy, business meals can only be purchased using Institutional Trust Funds or Foundation Funds.

Alcohol purchases are not currently permitted on the P-Card; however, Procurement Services is reviewing this as a potential option for the future.

Clarification: Inventory/supply purchases for stocking frequently-used supplies in campus storerooms are considered allowable charges using the P-Card.

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