Due to an increase in employee reimbursements and unauthorized purchases, we would like to remind campus to review 1227 – Policy on Unauthorized Purchases and 1251 – Small Order Policy regarding purchases through personal funds.

To help speed up the process of hiring a one-day guest speaker to present to our campus community, the Accounts Payable team has worked with ITS to develop a stream-lined form and procedure for The University of North Carolina at Chapel Hill.

Pursuant to U.S. tax laws, the University is required to issue an IRS Form 1099 to U.S. persons who receive $600 or more from the University during a calendar year. This applies to payments in the aggregate. Accounts Payable is the unit on campus that handles this reporting requirement.

In order to close the loop of any unanticipated loss of State funds to the University (as well as to the departments or units), we are requesting that business staff create a credit voucher and upload supporting documentation that funds were attempted to be retrieved at the time that the credit has been given.

While working remotely, the Vendor Coordinator team is noticing an uptick in the number of ACH requests for new and existing vendors. This is good from an efficiency and cost-saving perspective.

Due to the COVID-19 crisis, effective Monday April 20, the Accounts Payable, Travel Services, and P-Card office hours will be reduced to 8:00 a.m. to 12:00 p.m. on Mondays, Wednesdays and Fridays only. The shortened schedule affects emergency check processing, also. 

Effective April 1, the Accounts Payable, Travel Services, and P-Card office hours will be shortened to half days in compliance with remote working and social distancing requirements. Hours of operation will be 8:00 a.m. to 12:00 p.m., Monday through Friday. P-Cards and checks can be picked up during those hours at the Administrative Offices Building (AOB), 104 Airport Drive, Suite 3500.

For details on the best process to pay a vendor accurately, see our new Quick Reference Card (QRC) Creating a Campus Voucher to Pay in Individual with a PID, available at ccinfo.unc.edu.

To help speed up the process of hiring a one-day guest speaker to present to our campus community, the Accounts Payable team has worked with ITS to develop a stream-lined form and procedure for The University of North Carolina at Chapel Hill.