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AOB Renovation Relocations! AP, Travel, P-Card and Payroll

June 7, 2021

Due to the AOB Building renovation, effective Monday June 7, the Accounts Payable, Travel Services, and Payment Card offices are temporarily relocating from Suite 3500 to Suite 2700.  Office hours will remain 8:00 a.m. to 12:00 p.m. on Mondays, Wednesdays and Fridays only. In addition to these offices, Payroll Services is relocating from Suite 3600 to Suite 2700.

FYI – Changes Coming to Student Payments

May 25, 2021

Students at the University North Carolina at Chapel Hill are involved in many types of activities and may receive opportunities and payments from a variety of sources. Changes are coming to the method and timing of how they receive payment for some of these opportunities. This memo was sent to graduate students and is copied as an FYI to University Business Managers.

Student Payments Moving to GradStar

April 28, 2021

Beginning Aug. 1, 2021, payments for student stipends, scholarships, fellowships, awards or any other payments that directly benefit education-related expenses for undergraduate or graduate students will no longer be paid through Accounts Payable campus vouchers.

NEW! VCard Payments in Voucher Requests

April 12, 2021

Recently, we have launched a new virtual method of payment called VCard payments. If you see VCard as the payment method, you will not be able to change it and you can proceed as normal from that point. Everything else for the voucher process will remain the same from the department’s perspective. 

In Focus: Karen Schinsky of Accounts Payable and Vendor Services

February 8, 2021

Finance Insight speaks with Karen Schinsky, Domestic Vendor Coordinator for the Accounts Payable and Vendor Services department. Karen talks about her curiosity for all things operational and how that played into her role in the development of the new Supplier Portal.

Reminder on Purchasing via Personal Funds

January 11, 2021

Due to an increase in employee reimbursements and unauthorized purchases, we would like to remind campus to review 1227 – Policy on Unauthorized Purchases and 1251 – Small Order Policy regarding purchases through personal funds.

Updated! IC Speaker Form

October 22, 2020

To help speed up the process of hiring a one-day guest speaker to present to our campus community, the Accounts Payable team has worked with ITS to develop a stream-lined form and procedure for The University of North Carolina at Chapel Hill.

Update on Tax Reporting Obligations for Research Participants

August 21, 2020

Pursuant to U.S. tax laws, the University is required to issue an IRS Form 1099 to U.S. persons who receive $600 or more from the University during a calendar year. This applies to payments in the aggregate. Accounts Payable is the unit on campus that handles this reporting requirement.

Action Needed – Outstanding Credit Due to Departments from Vendors

July 20, 2020

In order to close the loop of any unanticipated loss of State funds to the University (as well as to the departments or units), we are requesting that business staff create a credit voucher and upload supporting documentation that funds were attempted to be retrieved at the time that the credit has been given.