Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
Top Issues
NEW! October Month-End Close: Central offices have officially closed for the month of October. This includes the transmission and reconciliation of all October transactions, and state approval to close the month.
REMINDER! November Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business (5 p.m.) Thursday, November 29. Please remember that accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSR, if necessary).
For details on month-end close procedures, see the Accounting Services webpage. Bookmark this page to see the latest info in between updates.
NEW! Finance Upgrade to PeopleSoft 9.2/Outage: The ConnectCarolina Finance system is moving to an upgraded software version, which requires an outage that will take place beginning at noon on December 7 and last until 7:00 a.m. on Monday, Dec. 10. The ConnectCarolina Team will be releasing further instructions this week on what to expect, but more information can be found on their Finance Upgrade to PeopleSoft 9.2 website
NEW! The ConnectCarolina and InfoPorte Survey: If you haven’t already, please take a moment to capture the annual ConnectCarolina & Infoporte 2018 Survey. We’re eager to hear what you think is working, what isn’t, what additional information you need from either system, and what features you hope we’ll develop. Your feedback is valuable for the ConnectCarolina team and will help us prioritize projects to address your top concerns during 2019.
NEW! Updated Basic Spending Guidelines: In an effort to clarify fund source restrictions and to increase transparency in the use of funding sources, Finance and Operations has updated university guidelines and published them in the 2018 Basic Spending Guidelines document. For more information, see the November 7 memo.
NEW! Payroll Schedules for 2019 Are Available: Payroll Services have updated the new calendars and are available in pdf and pop-up form on their webpage. Please note: the Payroll Schedules are subject to change. For the most up-to-date information, please refer to the online schedules or the Outlook HR/Payroll Deadlines Calendar.
NEW! Opting Out of Paper W-2s for Calendar Year 2018: Since calendar year 2015, the University has offered online W-2 distribution as a convenience. Employees can now opt-out of receiving the paper W-2 (also known as consenting to receiving a W-2 form electronically) which helps save paper and reduce costs. To find out more, read the October 16 memo.
NEW! Bottled Water for Coolers and Delivery Services Reminder: Departments purchasing bottled water or water delivery services cannot use State or F&A funds to purchase these items but should use another appropriate source. For more information, please see the November 12 memo.
REMINDER! Subscribing to Business Managers listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at http://finance.unc.edu/wp-content/uploads/sites/298/2016/09/joinbusinessmgr.pdf.
Questions
Users should utilize the Business Systems Help Desk when they are unsure who to contact for issue resolution. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Users can reach the Business Systems Help Desk at 919-962-HELP or via a remedy ticket submitted online at help.unc.edu (select ConnectCarolina > ConnectCarolina Finance > the appropriate area of concern).
Suggestions for content can be emailed to financecomm@unc.edu.