Dear University Employee,

More than 2,200 of you have already opted out of receiving paper W-2 forms since Sept. 26!  If you are still thinking about opting out of paper W-2s, read the information below about the difference it can make.  If you are attending Employee Appreciation Day or the ConnectCarolina User Conference, stop by our table in the Great Hall!

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Since calendar year 2015, the university has offered online W-2 distribution as a convenience to you in addition to the paper Form W-2s we produce and distribute each January.

Employees can now opt-out of receiving paper W-2 forms beginning with the current 2018 calendar year. Opting out of receiving a paper W-2 (also known as consenting to receive a W-2 form electronically), provides the most secure method of W-2 distribution, makes use of the Connect Carolina system, saves paper and saves costs.

If an employee does not consent to receive a Form W-2 electronically via SelfService in ConnectCarolina, the employee will be given a paper Form W-2.

The online self-service option offers the following benefits:

  • Active employees can access and print their W-2s for 2014 and beyond any time — 24 hours a day, seven days a week. The functionality can be especially useful for employees who need to access their W-2 information in a timely manner when applying for personal loans and other banking needs.
  • The W-2 available electronically is just as official as the paper version issued by Payroll Services.

To opt-out of receiving a paper W-2, do the following:

  1. Log in to connectcarolina.unc.edu
  1. Click on SelfService
  1. Choose “W-2/W-2c Consent”
  1. Click the consent box and Submit

If at any time, you wish to revoke your consent to receive your W-2 electronically, follow the same steps. These steps are available in a printable quick reference card, How to Opt Out of Receiving Paper W-2s.

Instructions on how to find your W-2 online can be found on the Online Employee Tax Forms web page (go.unc.edu/payrolltaxforms). Translated versions of these instructions are also posted.

We have developed new W-2 Frequently Asked Questions as a tool to help answer many of the frequently asked questions concerning W-2s.

Employees who have technical problems opting out or viewing and printing their W-2 should contact the Help Desk at 919-962-HELP.

This message is sponsored by: Payroll Services

 

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