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To: Campus Unit Finance Leads, University Business Managers
From: Kristy Nash, Associate University Cashier
CC: DeAhn Baucom, University Cashier

Please note and share as appropriate the following adjusted deadlines related to the December 2023 month-end processing of cash, checks, credit cards and electronic payments submitted through the Cashier’s Office. These adjustments to the usual monthly deadlines are due to the long winter holiday break. We appreciate your attention to these critical deposit deadlines for December’s month-end close.

Cash and Check Deposits:

  • All cash/check deposits submitted in ConnectCarolina in December 2023 must be received by 9 a.m. Tuesday, Jan. 2, 2024, to be approved with an effective date of Dec. 31, 2023.
    NOTE: Due to the winter break — Monday, Dec. 25, 2023, through Monday, Jan. 1, 2024, submitted cash/check deposits must be placed in the night depository outside of SASB North by 9 a.m. on Tuesday, Jan. 2, 2024, to be considered a December deposit. It is unlikely that deposits placed in campus mail late in the week ending Friday, Dec. 22, 2023, will be processed as a December deposit.

Credit Card/Electronic Deposits:

  • Departments must submit deposits by the below deadlines:
    Deposit Deadlines
    For settlements occurring Submitted deposit due
    Prior to Thursday, Dec. 21, 2023 By 10 a.m. of the business day following the settlement day (normal processing deadline)
    Thursday, Dec. 21, 2023 By 5 p.m. Friday, Dec. 22, 2023
    Friday, Dec. 22 through Sunday, Dec. 31, 2023 By 5 p.m. Tuesday, Jan. 2, 2024

    NOTE:  Please be sure your department has staff available to process your credit card deposits by the above deadlines.

  • The Cashier’s Office will approve all bank dates through Dec. 31, 2023, by 5 p.m. on Wednesday, Jan. 3, 2024.
    NOTE: Please be sure your department has staff available to make necessary corrections to deposits on Jan. 3, 2024.
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