Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
Top Issues
NEW! March Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business (5 p.m.) on Tuesday, March 31. Please remember that accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSR, if necessary).
For details on month-end close procedures, see the Accounting Services webpage. Bookmark this page to see the latest info in between updates.
NEW! P-Card Journal Chartfield String Issue: Issues related to P-card journals approved in Works from March 4-9 have been resolved. The original journal(s) were unposted and the P-Card transactions were reloaded with CFS that was established in Works P-Card.
NEW! COVID-19 Campus Procurement Guidelines: In an effort to promote financial flexibility during the COVID-19 situation, several new guidelines are effective immediately. Some General Procurement purchases will need approval from senior leadership ; University travel is suspended at this time; P-Card expenditures will be rigorously monitored; and technological resources are required for remote work. Please read the complete March 19 procurement memo to make sure you are in compliance with these measures.
NEW! ePro for Home Delivery and ePro When Buildings are Closed: In response to University guidance about teleworking and social distancing due to COVID-19, Procurement Services has arranged with two of our contracted vendors, CDW-G and Staples, to provide equipment and supplies to home addresses. For more information see the March 23 memo. In addition, if you are requesting a delivery to campus, please place visible signs on doors of the building of delivery with a department contact number so that vendors can reach contacts to open doors for delivery while the buildings are locked. See the March 20 ePro memo for details.
NEW! Campus Deposits Guidance: The University will continue to comply with the spirit of the Daily Deposit Act, but will balance this will social distancing. See the March 20 deposits memo for details.
NEW! March P-Card Reconciliation Deadline Extended: Because of the changes in department workflow with the COVID-19 virus, P-Card Reconciliation deadline has been extended to the end of day, Sunday, March 29, 2020. See the March 20 P-card memo for details.
NEW! March GSHIP: The March 2020 GSHIP premium file has been uploaded into Connect Carolina and departments now have access to the GradStar GSHIP Administrator Premium Maintenance page. See March 19 GSHIP memo for processing details.
NEW! Process Change for CMCS-State Treasurer Payment Requests: Due to the working environment change due to COVID-19, Accounting Services requests that all departments utilize our the new implemented email address of statetreasurer@unc.edu for Cash Management Control System (CMCS) State Treasurer Payment Requests.
NEW! Payroll Procedure Adjustments: In light of operational changes as related to COVID-19, Payroll Services will be making a few temporary procedural adjustments which will alleviate the need to come in person to the Payroll office. See the March 17 memo for details.
NEW! Gas, Dry Ice Deliveries and Other Campus Suppliers: Arc3 Gases, Airgas, Staples, Fischer Scientific, Amazon and VWR International are still making campus deliveries, but require point contacts and specific delivery instructions on the requisitions. For more information, see the March 13 memo.
NEW! COMING SOON: Concur – Managing Your UNC Travel and Business Meeting Expenses: Good news! If you travel on behalf of the University or incur frequent business meeting expenses, you can look forward to significant improvements to the travel and expense system beginning this summer. For example, if you apply for and receive a UNC Travel and Expense card, you won’t need to pay for expenses out-of-pocket and wait for reimbursement anymore. Stay tuned for more information in the Connect Carolina Finance Updates and the April edition of the ConnectCarolina newsletter.
REMINDER! Subscribing to Business Managers listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at http://finance.unc.edu/wp-content/uploads/sites/298/2016/09/joinbusinessmgr.pdf.
Questions
For questions and support, users should utilize ServiceNow, the new system campus is using to track support and service requests. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Go to the ServiceNow Help Page at help.unc.edu or call 919-962-HELP for assistance.
Suggestions for content can be emailed to financecomm@unc.edu.