To: Campus Unit Finance Leads, University Business Managers
From: Yiwen Wang, Financial Accounting Manager, Accounting Services
This memo acts as a reminder that all campus units (besides the School of Medicine) should continue to use FAECOVID-19 in one of the Connect Carolina Cost Code 1, 2 fields for all expenditure transactions (AP vouchers and GL journals) to identify COVID-19 related operating expenses, except for COVID Research Projects that are already tracked via Project ID.
To reclassify a specific COVID-19 related operating expenditure, please record a campus journal in Connect Carolina with the following guidelines:
- Cost code “FAECOVID19” is required for all campus units (besides School of Medicine)
- In the “Reference” field of a journal line, please list voucher ID for AP vouchers or journal ID for GL journals (example below)
- In the “Journal Line Description” field of a journal line, please list invoice number and vendor ID for AP vouchers, or list journal reference number for GL journals (example below)
- Attach InfoPorte report of the transaction in addition to original invoice (example below)
If you need to reclassify large volume of COVID-19 related operating expenses, please contact Yiwen Wang at Accounting Services.
For any questions regarding this memo, please contact Yiwen Wang at firstname.lastname@example.org.