Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
Top Issues
NEW! August Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business (5 p.m.) on Friday, August 30. Please remember that accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSR, if necessary).
For details on month-end close procedures, see the Accounting Services webpage. Bookmark this page to see the latest info in between updates.
NEW! New Procedure for Overpayment Recovery: A formal procedure has been implemented for the recovery of funds in employee overpayment situations, which have been credited in error. For more information, see the August 13 memo.
NEW! State Auditors on Site Beginning September 3: Each year a financial audit of the University is conducted by the North Carolina Office of State Auditor. Although their primary work is done in the Controller’s Office, please know that a state auditor staff member may contract you or a member of your campus unit during this review. For more information, see the August 12 memo.
NEW! eProcurement Order Limit Increase for Scientific Supplies. Effective Aug. 22, Procurement Services will increase the purchase limit for many scientific suppliers to $25,000 per order as we continue Phase II of our ePro order threshold increase project for vendors that are under competitively bid contracts. See the August 21 memo for the list of vendors.
NEW! June/July Billing for Airgas: June cylinder rental charges will be available in the August Journal, but July billings have not posted.
NEW! June-August Billing for ARC3 Gases: ARC 3 files have not been posted since May, and we are working with ARC3 on getting this updated.
NEW! Budget Update (for HR Council): Effective, Friday, August 23, 2019, a combo edit will be in place to enforce the correct use of the teaching account range 513100-513190 against Budget and Actuals (HR Combo codes).
Actuals (HR Combo codes) set up with accounts 513110-513190 may only be used with funds:
- 20101-20109
- 21101-21109
- 27101-27109
- 24101-24109
- 28101-28109
- 28201-28209
- 29101-29109
- 29201-29209
- 25201-25299
- 26501-26599
- 28501-28599
- 29501-29599
Budget journals/transfers with account 513100 may only be used with funds:
- 20101-20109
- 21101-21109
REMINDER! Subscribing to Business Managers listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at http://finance.unc.edu/wp-content/uploads/sites/298/2016/09/joinbusinessmgr.pdf.
Questions
Users should utilize the Business Systems Help Desk when they are unsure who to contact for issue resolution. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Users can reach the Business Systems Help Desk at 919-962-HELP or via a remedy ticket submitted online at help.unc.edu (select ConnectCarolina > ConnectCarolina Finance > the appropriate area of concern).
Suggestions for content can be emailed to financecomm@unc.edu.