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Biweekly 14 Sign Off Deadline, Holiday Reminders, and Adverse Weather

 

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To: TIM Administrators
From: TIM Support 

  • Due to the recent Adverse Weather, the SHRA Biweekly 14 (12/26 – 1/8) sign off deadline has been moved to 12:00 p.m. on Wednesday January 11.
  • Sign off removal requests must be received in timsupport@unc.edu by 11:00 a.m. on Wednesday, January 11.  Removal requests will not be processed after 11:00 a.m.
  • Employee and manager deadlines may need to be modified.  These deadlines are determined by Department management and should be communicated to your employees and managers.
  • In order to process payroll timely, the sign off deadline will be strictly enforced.  Payroll must sign off timecards that have not been signed off at 12:00 p.m. on Wednesday, January 11.  This sign off cannot be removed.

Holiday Reminders

  • Holiday hours appear automatically in TIM for SHRA employees with 50%, 75%, 80%, and 100% FTE.  For SHRA part time permanent employees whose FTE percentage is not equal to 50%, 75% or 80%, TIM Administrators must enter the Holiday pay code and the pro-rated amount of holiday hours on the holiday in the timecard.
  • If an employee is not eligible to receive holiday hours, insert a row on the day with the holiday and select the “Holiday” pay code and a negative amount of hours in the timecard.  The Holiday Forfeit pay code still works and does not need to be removed at this time.  Going forward, we will start using the Holiday pay code and a negative amount of hours.  In the upgraded TIM, the Holiday pay code and a negative amount will change the Holiday hours to 0.0 hours.
  • Hours worked on a Holiday will automatically appear as Regular or Overtime.  If the hours worked on the Holiday were required, the TIM Administrator or Manager will insert a row and enter the ‘Holiday Premium’ pay code and the amount of hours worked on the holiday.  The actual hours worked should not be removed.  The hours worked and Holiday Premium hours should both be entered in the timecard on the Holiday worked.

Adverse Weather Hours in Biweekly 14- Sunday, January 8

Condition 2 – went into effect starting at 9:00 p.m. on Sunday, January 8.  For SHRA Non-Exempt employees who are designated as Severe Weather Essential in ConnectCarolina and worked during Condition 2 on Sunday after 9:00 p.m., please follow these instructions:

  • Hours worked by a designated SHRA Non-Exempt severe weather essential employee during theAdverse Weather Condition 2 timeframe should be recorded normally.
  • Then, select the ‘Adverse Weather III ETO ER Emp’ pay code and enter the amount of hours worked during the Condition 2 timeframe on Sunday, January 8th only in the timecard in TIM. This will ensure the severe weather essential employee is granted Adverse Weather ETO hours in the accruals tab in TIM. This pay code will NOT pay the employee for hours worked. Managers temporarily have access to this pay code in TIM.
  • If the shift worked crossed the day divide (12:00 a.m.) from Sunday to Monday and the majority of hours fell on Monday, January 9, enter the Adverse Weather III ETO ER Emp pay code and the amount of hours worked during Condition 2 in the timecard on Monday.
  • ‘Severe Weather Essential’ must be indicated on the SHRA Non-Exempt employee’s record in ConnectCarolina in order to receive Adverse Weather ETO hours in TIM.
  • SHRA Exempt severe weather essential employees are no longer eligible for Adverse Weather ETO according to the policy.
  • Another communication will be sent to TIM Administrators regarding Adverse Weather hours in Biweekly 15 later this week.
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