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TO: Business Managers
MOU Financial Leads

FROM: Martha Pendergrass, Director, Procurement Services

SUBJECT: Major FYE Procurement Deadlines this Friday

Just a reminder several major deadlines for procurement and CBM are fast approaching. As noted in several FYE memos, these deadlines must be met to ensure use of your 2015-2016 budgets rather than your 2016-2017 budgets.

Remaining Procurement Services Deadlines

June 17 Last day to submit departmentally-approved campus vouchers (valid budget and no match exceptions), independent contractor, and travel reimbursement payments including appropriate documentation to Disbursement Services to ensure payment in fiscal year 2015-2016. Vouchers processed after this date will be held and processed in the new fiscal year. All vouchers in departmental workflow and/or with errors will be deleted at 7 p.m. All voucher entry (and requisitions and POs) needs to be complete by 5 p.m. – No Exceptions. You can still enter vouchers after June 17, but they will be held and processed after July 1.
June 17 Last day to submit invoices on purchase orders (valid budget and no match exceptions) to Disbursement Services to ensure payment in fiscal year 2015-2016, and last day to complete online receiving to ensure payment in fiscal year 2015- 2016.
June 17 Last day for ePro Vendor Catalog vendors (Airgas, Agilent, Apple, Applied Industrial, BioRad, CDW-G, Dell, Fastenal, Fisher Scientific, Grainger, Graybar, Life Technologies, Mayer Electric, MSC, Perkins Elmer, Roche, Sigma Aldrich, Staples, and VWR) to electronically submit invoices that will be paid from FY 2016 dollars. If the vendor does not send the invoice by that date, it will be paid from 2017 budgets. There is no suspension in purchasing or service for e-Procurement.
June 17 Last day to review/update the chartfield strings on charges in Customer Billing Management (CBM).

Thank you for your cooperation.

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