To: MOU Leads
University Business Managers
HR Officers and Secondary Contacts
From: Brian Smith, Asst. Vice Chancellor, Finance and Accounting
Date: July 1, 2015
A Commitment Accounting lockout will take place from 12 Noon – 3 p.m., July 2 so that funding grids for employees can be rolled forward into FY2016. During this “CA lockout,” no new ePARs can be originated or approved and the link to the ePAR Home Page will be unavailable for both Finance and HR users. The current funding grid in effect for fiscal year 2015 is what will be rolled forward. The funding grids from ePARs already executed in FY2016 will be preserved during the roll forward.
Note: Even though B26 (payday July 10) and B01 (payday July 24) are paid in FY2016, the FY2015 funding grids will be used to distribute all of B26 (6/15-6/28) and the first two days of B01 (6/29-6/30).
Action to be taken by users:
- FY2015: Initiators and Approvers should focus on completing and approving FY2015
in-flight transactions with funding grids by noon on Thursday, July 2. ePAR forms that do not execute to the system before the CA lockout will only update FY2015, once they are approved. The CA team will monitor those ePARs as they are executed, and will manually enter the funding grid into FY2016.
- FY2016: All ePAR forms with funding grids effective in FY2016 (July 1 or later) (for EPA and SPA) need to be held beginning immediately and processed after the roll forward is complete on July 2.