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To: TIM Administrators
From: TIM Support
Date: December 18, 2014

SPA Biweekly 13 (12/15–12/28) Sign-Off Deadline Reminder

As previously communicated, the biweekly payroll close schedule for Biweekly 13 has been changed. The early sign-off deadline is because of the short pay period close timeframe due to the Holidays on Dec. 31 and Jan. 1.

  • Biweekly 13 (12/15–12/28) must be signed off by 5 p.m. on Monday, Dec. 29. Sign-off removal requests must be received by 4 p.m. that day.

Items to Note

  • In order to process payroll timely, the sign-off deadline will be strictly enforced. Payroll will sign off timecards that have not been signed off by the deadline.
  • Employee and manager deadlines may need to be modified to meet the early sign off deadline on Monday, Dec. 29. This is determined by Department management and should be communicated to your employees and managers in advance.
  • SPA Non-Exempt employees are paid only for the hours worked and leave taken entered in their timecards in TIM. Therefore, Permanent SPA Non-Exempt employees should submit Time Off Notifications if required or manually enter all of their leave taken during the Winter Holiday in advance. SPA Non-Exempt employees must record their times in and out worked at the start and end of each work period or on a daily basis for those that enter their times in the timecard per audit requirements.
  • TIM Administrators use the “Pay Period Close” Genie to determine when employee and manager approvals and sign-offs have been applied to timecards. This genie also includes a column “Total TC Hrs,” which lists how many total hours are in the timecard in that pay period. This may be used to identify employees that are missing hours in their timecards. For more information, please refer to page 121 in the TIM Administrator Manual Part 2.
  • Please note that Adverse Weather ETO hours that were earned by emergency employees during the Adverse Weather Condition III events earlier this year are forfeited if not used within 12 months. Emergency employees may prefer to code that leave in TIM first.

Holiday Reminders

  • Holidays do not always appear in future or current pay periods. They will appear when the Holiday is in the current week. 2015 Holidays will not appear in TIM until Jan. 2, 2015.
  • Hours worked on a Holiday will automatically appear as Regular or Overtime, instead of being assigned to the Holiday Pending Approval pay code. If the hours worked on the Holiday were required, the TIM Administrator or Manager will insert a row and enter the “Holiday Premium” pay code and the amount of hours worked on the holiday.
  • Holiday hours appear automatically in TIM for SPA employees with 50%, 75%, 80%, and 100% FTE. For SPA part-time permanent employees whose FTE percentage is not equal to 50%, 75% or 80%, TIM Administrators must enter the Holiday pay code and the pro-rated amount of holiday hours on each holiday in the timecard.
  • If an employee is not eligible to receive a holiday, insert a row on the day with the holiday and enter the “Holiday Forfeit” pay code and a negative amount of hours in the timecard.
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