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To: University Business Managers

From: Dennis Press, University Controller
Interdepartmental Fees & Charges Committee Co-Chair

Date: August 15, 2012

This memorandum provides a reminder regarding requests for interdepartmental fees and charges. In accordance with the Interdepartmental Fees & Charges (IF&C) policies and procedures, requests for new interdepartmental fees, revisions to existing interdepartmental fees and elimination of interdepartmental fees that will go into effect during Fiscal Year 2013-14 must be submitted to the IF&C Committee no later than Monday, Sept. 17, 2012. Rate increases and new fees received after the deadline will not be considered.

The rate review and approval process must be completed and rate revisions and new fees announced to the campus no later than Feb. 15, 2013, in advance of next year’s Annual Budget Hearing Process.

All campus units that charge other departments a fee for goods and services should review the Determination of Fee Oversight Authority decision diagram on page 4 of the IF&C policies and procedures. Units should also confirm their present oversight status, in accordance with this decision diagram, with the Office of Sponsored Research’s (OSR) Cost Analysis and Compliance department. If you have not already done so, please confirm your oversight review status with Cost Analysis and Compliance by August 24, 2012.

If the decision diagram indicates your operation is a Research Service Center (RSC), the appropriate oversight body is OSR. RSCs do not need to take further action based on this memorandum. OSR will contact you to establish the nature and timing of your next review.

If the decision diagram indicates your operation is an Interdepartmental Service Center (ISC), then the appropriate oversight body is the Interdepartmental Fees & Charges Committee and this memorandum does apply.

Information about the IF&C policies and procedures and other important information are located here. The following information is available on the web site:

  • List of Interdepartmental Fees and Charges
  • Interdepartmental Fees and Charges Policies and Procedures
  • Rate Development Form and Attachments

In summary, requests for interdepartmental fees and charges for fiscal year 2013-14 must be submitted to me by Sept. 17, 2012, at Requests in Excel format are preferred. Thank you.

Note, this memo is also being distributed to Deans, Directors, and Department Chairs.

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