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To: University Business Managers
From: Janet Rupert, Asset Management

During the fiscal year-end review of the University’s financial statements, State Auditors recommended annual review of our equipment inventories to determine if inventory values are overstated because obsolete or damaged equipment remains on our records.

Obsolete, damaged or scrapped equipment items can be retained for parts but need to be removed from your equipment inventory. Submit a 603.5.1f – Capital Equipment Relocation Form (ES102) to Asset Management, affixing the equipment bar code decals to the form, and describe the item as “scrapped for parts.” Send the form with the decals to Karen Gaster, CB #1070.

Items determined to be no longer needed or usable are sent to the Surplus Property Warehouse. Go to the Surplus Property Management System to create a Surplus Pickup Request. The Surplus Property Warehouse staff will pick up your items at no charge. Registration for the Surplus Property Management System is required for departments and system users. The registration form is available for download.

Please submit your forms and your Surplus Pickup Requests by May 31 to ensure that inventory values are properly stated at fiscal year end June 30, 2011.

Contact Janet Rupert at or 919-962-6267 if you have questions.

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