To: Deans, Directors and Department Chairs, University Business Managers, MOU Financial Leads
From: Kristy Nash, Associate University Cashier
Please note and share as appropriate the following adjusted deadlines related to December 2018 month-end processing of cash, checks, credit card and electronic payments submitted through the Cashier’s Office. These adjustments to the usual monthly deadlines are due to the long winter holiday break. We appreciate your attention to these critical deposit deadlines for December’s month-end close.
Cash and Check Deposits
- All cash/check deposits submitted in ConnectCarolina in December 2018 must be received by 9 a.m. Wednesday, Jan. 2, 2019, to be approved with an effective date of Dec. 31, 2018.
NOTE: University Mail Services will operate on limited hours during the winter break — Monday, Dec. 24, 2018 through Tuesday, Jan. 1, 2019. Regular mail delivery will resume the afternoon of Jan. 2, 2019. Therefore, submitted cash/check deposits must be placed in the night depository outside of SASB North OR hand-delivered to the Cashier’s Office by 9 a.m. on Wednesday, Jan. 2, 2019, to be considered a December deposit. It is unlikely that deposits placed in campus mail late in the week ending Friday, Dec. 21, will be processed as a December deposit.
| For settlements occurring | Submitted deposit due |
|---|---|
| Prior to Wednesday, Dec. 19, 2018 | By 10 a.m. of the business day following the settlement day (normal processing deadline) |
| Thursday, Dec. 20, 2018 | By 5 p.m. Friday, Dec. 21, 2018 |
| Friday, December 21 through Sunday, Dec. 30, 2018 | By 5 p.m. Wednesday, Jan. 2, 2019 |
NOTE: Please be sure your department has staff available to process your credit card deposits by the above deadlines.
- The Cashier’s office will approve all bank dates through Dec. 30, 2018, by 5 p.m. on Thursday, Jan. 3, 2019.
NOTE: Please be sure your department has staff available to make necessary corrections to deposits Jan. 3, 2019.