TO: MOU Financial Leads, University Business Managers, Research Administration Support Group, Finance Staff
FROM: Aimee Turner, Executive Director of Enterprise Financial Accounting and University Controller, Internal Controls Officer
Per the memo sent on May 5 and viewable at https://finance.unc.edu/news/2017/05/03/ddd-2017-fiscal-year-end-closing-dates-and-procedures/, please remember that next week marks the beginning of a series of key dates for fiscal year end. These deadlines must be met to ensure use of your 2016-2017 budgets rather than your 2017-2018 budgets.
This year’s FYE checklist supplements the memo below and can be found on the ConnectCarolina Info website.
In addition, school/department staff should be checking daily to make sure vouchers and journal entries are through department workflow and don’t have any errors. Vouchers not through departmental workflow by the June 16 deadline will be deleted. All voucher entry (and requisitions and POs) needs to be complete by 5 p.m., June 16 – no exceptions. Journal entries not approved by departments and the Office of Sponsored Research (when applicable) by the June 23 deadline will be deleted.
Central offices are noticing a large number of purchase orders/invoices that have not been received by campus schools/departments. Please ensure your school/department’s receiving is caught up so that payment can be made.
Your assistance in processing documents, monitoring your budgets and purchase orders, and adhering to deadlines is very important. As in past years, all fiscal year-end information is posted to the 2017 Fiscal Year End webpage. Thank you for your cooperation.