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To:     School/Division HR Officers and Secondary Contacts
University Business Managers

From: Noreen Montgomery, Senior Director, Employment & Staffing, Office of Human Resources

Date: October 24, 2014

On Sept. 15, 2014, the Office of Human Resources (OHR) implemented a new online background check process for paid and unpaid appointments. This process enables candidates to complete the required background check information via a secure website hosted by the University’s background check vendor, Castle Branch/Certified Background.

During the online background check pilot period, we received feedback from users regarding the account number field used to recharge departments for background check fees. As a result of this feedback and after working with Accounting, OHR incorporated the chartfield fund and source on the Department Background Check Request. We recently received an additional request to include the chartfield program and cost code on the request form to assist departments in tracking and reconciling background check fees. We have worked with Accounting and determined that these additional fields could be accommodated via the recharge process.

Click here to access the revised Department Background Check Request form (revision 10/23/2014). This form is located on the OHR website on the appropriate policy pages as well as under Form Finder/Employment Forms. As a reminder, departments have until Dec. 30, 2014, to fully transition to the new online background check process.

OHR has received positive feedback from departments and candidates regarding the new background check process. If you have questions or feedback regarding the online background check process, please contact Noreen Montgomery at or 919-843-9886.

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