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To:     University Business Managers

From: Emily Coble, Cash Manager and Acting Director, Accounting Services

Date:  May 9, 2014

REMINDER: Departments will continue to incur charges for insurance for graduate students not removed from Graduate Student Health Insurance (GSHIP). Please forward this email to the appropriate personnel in your area ensure these actions are completed.

Graduate students who will be graduating at the end of Spring Semester 2014 in May must be removed from the Graduate Student Health Insurance Program effective May 31, 2014. To do this, go to the “Graduate Student Health Insurance Enrollment and Change Form” in the Payroll Menu in FRS. Place a “*G*” in the “Delete Code” field and “*05/31/14*” in the “Removed” field. Then press Enter and F1 to save.

*Because of the programming, this information must be entered between May 14-June 4, 2014.*

Once a student has graduated, they are no longer eligible for Graduate Student Health Insurance. Students who graduate in May are covered by the graduate insurance until May 31, 2014. Blue Cross Blue Shield will notify each student by letter informing them of this and will give them the opportunity to extend the insurance coverage from their personal funds.

Students who are defending their thesis and graduating in August, but are not enrolled in class or paying tuition, can stay on the GSHIP policy until July 31. After July 31, they must meet the new plan requirements to be enrolled in August, or obtain COBRA.

Students who are returning the following year will have GSHIP coverage until July 31.  Students will have to be re-enrolled into the system for the new academic year.

See Policy 1112 – Graduate Student Health Insurance Policy  (Other Provisions section) for more information about coverage during Summer for non-graduating students.

Please contact if you have any questions. Thank you for your prompt attention to this matter.

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