To: Campus Unit Finance Leads, University Business Managers, Concur Personal Delegates
From: Rebecca Spanos, Travel and Payment Card Services Manager
When creating an Expense Report in Concur, the Payment Type must be chosen for all Expenses included. In some instances, the Payment Type will be hard-coded on the expense and cannot be changed. Please see below for a list of available Payment Types and how to use them.
- University Travel Card: this payment type is hard-coded on all T&E Card transactionswhen they import into Concur. Transactions will be listed in the employee’s Available Expenses or may auto-assign to an Expense Report.
- Out of Pocket: used for all expenses that the employee paid for with personal funds/credit card for which they are seeking reimbursement. Required for all per diem and mileage expenses.
- Airfare Direct Bill Card: this payment type is hard-coded on all Airfare Direct Bill Card transactions when they import into Concur. Transactions will be listed in the employee’s Available Expenses or may auto-assign to an Expense Report.
- UATP Card Payment Types: these payment types are hard-coded on airfare purchases booked with the respective airlines utilizing the University’s credits from COVID cancelled airfare. Transactions will be listed in the employee’s Available Expenses or may auto-assign to an Expense Report.
- UATP-American Airlines
- UATP-Delta Airlines
- UATP-Southwest Airlines
- UATP-United Airlines
- University Paid Payment Types: these payment types are forinformation purposes only to document travel expenses which were paid by the University directly.
- University Paid by Pcard
- University Paid by PO
- University Paid by Voucher
- Paid by 3rd Party: this payment type is for information purposes only to document travel expenses which are paid from a source other than the University.