Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
Top Issues
NEW! August Month-End Close: Central offices have officially closed for the month of August. This includes the transmission and reconciliation of all August transactions, and state approval to close the month.
NEW! September Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business (5 p.m.) on Thursday, September 30. Please remember that accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSR, if necessary).
For details on month-end close procedures, see Accounting Services’ Month-End Close and Report webpage. Bookmark this page to see the latest info in between updates.
NEW! Funding Swaps on Positions Beginning in October: Starting Monday, October 11, all jobs on campus will have a position. If you do funding swaps in the system, you’ll need to remember that all funding swaps will need to refer to a position number. To find the position number for an employee that you’ll need for the Funding Swap ePAR, go to the HR WorkCenter > Person Data > UNC Employee Information. For more information on this change, visit the Full Position Management website and click the Basic Originators – Fund Swaps | Lump Sum Payments | Affiliate ePARs toggle.
NEW! Required Chartfield Strings in Concur: As a reminder the only CFS elements which are required when a traveler submits their expense report are the Business Unit and Department ID. A complete CFS including fund and source fields are required for the expense report to be approved. For information on how to review the chartfield details in SAP Concur, see the Sept. 21 memo.
NEW! September GSHIP Files Uploaded: The September 2021 GSHIP premium file has been uploaded into ConnectCarolina. The premium is $351.92; last day to make changes in the system for the month is Friday, Sept. 24. Read more on important deadlines in Sept. 7 memo.
NEW! Finance Forms Update and Library: the department of Finance and Budget’s forms have been rehoused into the Finance website for improved access. What this means is that if you have a bookmark to a cover page for a form that was formerly housed in the UNC Ethics and Policy Office’s electronic policy repository, you will find a broken link. You can update your bookmarks through the new Finance Forms Library, or find the form link directly within the corresponding Policy or Procedure in the electronic policy repository. Read more in the Sept. 10 memo.
REMINDER! Subscribing to Business Managers listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at https://finance.unc.edu/wp-content/uploads/sites/298/2016/09/joinbusinessmgr.pdf.
Questions
For questions and support, users should utilize ServiceNow, the new system campus is using to track support and service requests. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Go to the ServiceNow Help Page at help.unc.edu or call 919-962-HELP for assistance.
Suggestions for content can be emailed to financecomm@unc.edu.