Top Issues
NEW! October month-end close deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business (5 p.m.) Friday, Oct. 28. It is critical that journal imports with state funds are submitted on or before this date.
NEW! System Access Info Updated: The access roles information for ConnectCarolina system access has been updated. The updated info is much more comprehensive than before and includes both campus roles and central office roles, as they exist currently. http://ccinfo.unc.edu/start-here/access/access-roles/.
NEW! 2-Step Verification and Online W-2 Access: On Oct. 5, the University began a phased implementation of 2-Step Verification, a process to secure and safeguard personal information and vital University data and credentials. The first 2-Step Verification use is for online W-2 access, for which employees began receiving notifications on Wednesday, Oct. 5. Faculty and staff (including student employees) are being contacted in groups by school/department. It will take a few weeks for every employee to be contacted, but after Oct. 5, every Carolina employee can access the new 2-Step Verification. Administrators are simply staggering the outreach effort so they can provide better support for the number of employees who they serve. More information about online W-2 access other info can be found on the Online Employee Tax Forms webpage.
NEW! 1.5 Percent LSI Distribution and State Appropriation Budget Reduction: Per the memo sent August 15, 2016, to MOU Financial Leads regarding the 1.5 percent Legislative Salary Increase Budget Distribution for SHRA and EHRA, the office of Budget, Planning and Analysis has posted the 1.5% LSI budget for State Appropriations and F&A funds. You can identify the 1.5% LSI budget journals by the prefix LSIxxxxxxx. The FY17 permanent budget reductions also have been posted. This budget journal is BUDCUT0730.
NEW! FY 2016/2017 Bonus Payments: Due to a requirement from the state, the upcoming bonus payments that will be awarded to eligible employees will be charged to account 514910.
NEW! Commitment Accounting Lockout for M04: The CA lockout for M04 will be from 12:30 pm – 3 pm, Wednesday, Oct. 26. As a reminder, during a “CA lockout,” no new ePARs can be originated or approved, and the link to the ePAR Home Page will be unavailable for both Finance and HR users. Additionally, due to potential workflow issues that can occur, all PAAT originators and approvers should stay out of PAAT during the lockout.
NEW! TIM Upgrade in October – Mandatory Training Required: A TIM (Time Information Management) system upgrade will take place on Monday, October 24. The upgraded version of TIM will provide better navigation with fewer mouse clicks and a reduction in internet browser issues.
The actions that you do in TIM today will remain the same. However, all employees who use TIM now will need to complete training for the upgraded version of TIM.
Employees and Managers will take online training and TIM Administrators will attend classroom training. Training details and instructions will be sent to all staff on Monday, Oct. 10. More information can be found in the Oct. 3 Formal Notice to all University employees.
NEW! ConnectCarolina System Outage Coming Last Weekend of October
ConnectCarolina will not be available the last weekend of October for an important required system upgrade. You will not be able to sign in to ConnectCarolina during these times:
5:00 p.m. on Friday, October 28 through 8:00 a.m. on Monday, October 31
This means that ConnectCarolina for Student Administration, Finance (including ePro), HR/Payroll administrative and self-service applications will all be unavailable. For details on the functions affected and the small number of changes you’ll see after the upgrade is complete, see this article on the ccinfo.unc.edu website.
NEW! CBM and Bill Presentation Contact: Bea Muganda is the new CBM and Bill Presentation business analyst and the new contact for these systems. You can reach her at beatrice.muganda@facilities.unc.edu.
REMINDER! The F&A Formula Allocation Report: This report became available a few weeks ago in InfoPorte and allows you to see, by project, the amount of formula allocation earned for your department. A recorded webinar, documentation regarding the report and more can be found by searching for this topic on the ccinfo.unc.edu website.
REMINDER! Suspense Management Reports Webinar Recording Available: The Suspense Management Reports webinar held Sept. 28 demonstrated the importance of managing suspense particularly for Project Closeout, the Funding End Date Notification Report, the Suspense Analysis Report, and queries for managing open transactions for Project Closeout. The webinar was recorded and is posted online at the link above.
Questions
Users should utilize the Business Systems Help Desk when they are unsure who to contact for issue resolution. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Users can reach the Business Systems Help Desk at 919-962-HELP or via a Remedy ticket submitted online at help.unc.edu (select ConnectCarolina > ConnectCarolina Finance > the appropriate area of concern).