Last day to submit campus vouchers and requisitions plus more

Last day for campus vouchers to be approved by departments in order to be processed by Accounts Payable and paid or accrued (goods marked as received but held for payment) in fiscal year 2023-2024.

Campus vouchers not yet approved by the department in voucher workflow or with budget errors or chartfield errors will be deleted at 5 p.m.  Vouchers denied prior to May 20 and not corrected and resubmitted will also be deleted.  You can still enter campus vouchers after May 24, but they will be held and processed after July 1 in fiscal year 2024-2025.

Last day for requisitions to be approved by departments (and OSP if required) in order to be sourced to the vendor in fiscal year 2023-2024.  If the requestion needs OSP approval, please submit by May 23 to give OSP time to approve it before the Friday deadline.

Requisitions not yet approved by the department and OSP if required in requisition workflow or with budget errors or chartfield errors will be deleted at 5 p.m. You can still enter requisitions after May 24, but they will be processed under fiscal year 2024-2025. (For requisitions entered after May 24, receiving and invoicing will not be allowed until after July 1 in fiscal year 2024-2025.)

All change orders to existing purchase orders must be submitted and approved by this date. Any change order requests submitted and approved by departments after May 24 will not be processed until after July 1 in fiscal year 2024-2025.

Invoices for change order and requisitions created after this date should be held and submitted via VISP after July 1. If submitted prior to July 1, they will be deleted as part of the year end process.

Last day for independent contractor and travel reimbursement payments to be approved by departments, including appropriate documentation to Accounts Payable, to ensure payment in fiscal year 2023-2024.

Last day for BuyCarolina vendor catalog invoices to be billed in fiscal year 2023-24, which includes these vendors: Airgas, Agilent, Amazon Business, Apple, Applied Industrial, ARC3, Benco Dental, Bio-Rad, CDW-G, Dell, Fastenal, Fisher Scientific, Grainger, Graybar, Life Technologies, Mayer Electric, MSC, New England BioLabs (NEB), Patterson Dental, Perkin Elmer, Promega, Roche, Sigma-Aldrich, Staples, Genesee, QIAGEN, Storr, Lenovo, Software Distribution, Ferguson, Henry Schein, Abcam, Illumina, Cell Signaling, Lowe’s and VWR.

Please plan ahead for purchases that will be needed during June. Most invoices take two or three business days to be received. If we do not receive the electronic invoice by May 24, it will be paid from fiscal year 2024-2025 budgets. There is no suspension in purchasing or service for BuyCarolina.