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To: Campus Unit Finance Leads & HR Officers
From: Office of the University Controller

Annually, the University requires that changes to any department and organizational structures are made effective only at the beginning of each fiscal year, including name or attribute changes of existing departments, creation of a new department, or an organizational restructure.

New department requests will be carefully examined to ensure that the proposed department is an operating unit with personnel (assigned FTE) and non-personnel expenses, to ensure a successful, meaningful and effective change.

The form has been updated, to streamline the process.  Please complete and submit the attached Department Update Form no later than Friday, April 9, 2021 to in order for the requested change to be tested and validated, effective July 1, 2021.

We will hold a one-hour session on March 12, 2021 at 11 a.m. to walk through the form and answer any questions.
(Zoom info:

To inactivate a department, please complete the department inactivation request form, verify that no activity or balances (positive or negative) exist and submit the form to: Inactivation can be requested anytime throughout the year, outside of this annual process. Department inactivations will not be processed during the annual change process.

If you have any questions or need assistance, please contact us at

For a recording of the webinar, please see:

You may contact Christine Shia for the passcode: