To help campus adjust to new purchasing benefits and opportunities, the Purchasing Services team held a webinar to educate users on the new purchasing environment. If you were unable to attend, or you would like to review the information, you can access both the slides and the webinar on the ConnectCarolina user information page.
Category: Purchasing News
Due to low volume of in-person registrations, we are shifting the trainings from hybrid on-site and webinar to exclusive Zoom webinars only.
Recently, the state of North Carolina updated its small purchase and bidding thresholds in administrative code 01 NCAC 05B, which resulted in a significant rise in these thresholds. To align our policies, we have updated the 1200 policy and procedure series — which cover the University of North Carolina at Chapel Hill’s purchase of goods and services.
In order to streamline the process of requesting a waiver for competition and increase internal controls with our auditing processes, the Department of Purchasing Services has revised 1232.1.1f – Customer Request for a Brand/Specific Waiver of Competition to allow for space in the form to include the statement of justification. This will eliminate the need to submit a separate justification memo on department letterhead.
The Department of Purchasing Services has recently updated 1232.1.1f – Customer Request for a Brand/Specific Waiver of Competition form to streamline the process and increase internal controls with our auditing process.
A few cases of fraud attempts have been reported using fraudulent UNC Purchase Orders and forged signatures from employees of record at the university. In addition, we’ve had reports of supplier phishing requests. Please use diligence in protecting University resources.
We recognize that campus units are currently in extraordinary situations that may require a temporary change to purchasing processes. In order to facilitate approvals required in the COVID-19 Campus Procurement Guidelines released March 19, 2020, effective immediately, units must complete an approval form for all purchases greater than $50,000 and general procurement items which meet the criteria below.
In response to the large section of the workforce that has been forced to work from home due to COVID-19, Procurement Services has worked out an arrangement with two of our contracted vendors, CDW-G and Staples, to provide equipment and supplies to home addresses.
We have been in touch with many of our ePro suppliers and, as of today, they are continuing to deliver their merchandise to the campus. Some building doors are locked to those without key card access, so we are asking building managers to post signs outside the building to tell the delivery person who to call for deliveries/where to leave deliveries.
In response to the current unprecedented situation resulting from COVID-19, the University is assessing its financial situation and identifying approaches to address emerging challenges.