New home for Finance policies, procedures and forms

March 29, 2018

The Office of Ethics Education and Policy Management (OEEPM), is launching a new policy management system today, March 29 (details in the email below). As a follow up, we want to clarify that this transition also includes all documents within the Finance Policies and Procedures Manual website,, including glossary items, forms, and related documents.

Policy Update: 1252 and Procedure Update: 1252.3

March 15, 2018

Policy 1252 was updated to further clarify that while services from a vendor may be purchased on the P-Card, they are not allowed from a Sole Proprietor (Or, “Doing Business As” vendor, as this person should be paid via Independent Contractor, as detailed in Policy 708, Independent Contractor. Procedure 1252.3 had language revised to emphasize that the person who reconciled P-Card should follow both P-Card usage guidelines as well as State budget rules.

Policy Update: 1112.2 Enrolling in GSHIP

February 12, 2018

February 12, 2018: Added the specific medical insurance account number 515540 to clarify appropriate account number to use when applying for graduate student students.

Policy Update: 1218.1 Determining Vendor Documentation

February 8, 2018

February 8, 2018: Changes to vendor bank accounts should now be reported to Disbursement Services through campus vendor. Changes to vendor direct deposit bank accounts need to be confirmed by the department requesting the update, with a known contact at the vendor. Direct Deposit authorization form was also added.

Form Update: 2017 Payroll Schedule – B12 TIM Date

November 21, 2017

Biweekly Payroll Schedules were updated to reflect the correct biweekly TIM Deadline as Tuesday, December 12 instead of Monday, December 11 as previously indicated.  Pop up payroll schedules were also corrected.

Form Update: 708.1.1f Independent Contractor Checklist

October 13, 2017

The form has been revised to more clearly explain the terms of the Independent Contractor’s window. Qualification now states: Independent Contractor approval status is effective for services provided between the contract dates specified above, not to exceed 12 months from the start date.

Policy Update: Non-Resident Alien Independent Contractors (IC) Review and Approval

June 9, 2017

To ensure that the University complies with the standards and regulations set forth by the IRS, NC Department of Revenue and the US Department of State, we have updated several related documents to standardize our process of reporting federal and state income tax withholding and employment eligibility verification requirements.