This interim guidance is provided in response to the new remote environment in which the University is operating due to the global COVID-19 pandemic, effective March 2020.

We have worked out a process with Lenovo to allow for home shipment of computers. Note the information below concerning CCI computer orders as an amendment to the memo sent March 20, 2020 and included below for reference.   

Document that details information about the Special Leave Provision in effect from March 16 – March 31 and TIM, as well as information about updating timecards in the current pay period, March 16 – March 29.

We recognize that campus units are currently in extraordinary situations that may require a temporary change to purchasing processes. In order to facilitate approvals required in the COVID-19 Campus Procurement Guidelines released March 19, 2020, effective immediately, units must complete an approval form for all purchases greater than $50,000 and general procurement items which meet the criteria below. 

In response to the large section of the workforce that has been forced to work from home due to COVID-19, Procurement Services has worked out an arrangement with two of our contracted vendors, CDW-G and Staples, to provide equipment and supplies to home addresses.

In response to the current UNC System office guidance related to COVID-19, the University will continue to comply with the spirit of the Daily Deposit Act, balanced with our responsibility to practice social distancing.

We are extending the reconciliation deadline through March 29 for the P-Card billing cycle which ended March 13, 2020. Typically, transactions must be reconciled by the 20th of the month or the first business day following, but we are extended the deadline through end of the day on Sunday, March 29, 2020.

We have been in touch with many of our ePro suppliers and, as of today, they are continuing to deliver their merchandise to the campus. Some building doors are locked to those without key card access, so we are asking building managers to post signs outside the building to tell the delivery person who to call for deliveries/where to leave deliveries.

In response to the current unprecedented situation resulting from COVID-19, the University is assessing its financial situation and identifying approaches to address emerging challenges.

All buildings will now be locked but can be accessible with UNC One Card access. UNC One Card will still be open for those needing access cards from 10 a.m. to 4 p.m. Monday – Friday. Mail Operations are limited but will still be processing mail.