NEW! March Month-End Close: Central offices have officially closed for the month of March. This includes the transmission and reconciliation of all March transactions, and state approval to close the month.
NEW! April Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business
(5 p.m.) on Friday, April 28. Please remember that accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSP, if necessary).
For details on month-end close procedures, see Accounting Services’ Month-End Close and Report webpage. Bookmark this page to see the latest info in between updates.
NEW! 2023 Fiscal Year-End Closing Dates and Procedures: the annual memo that provides information regarding fiscal year-end procedures and critical campus-wide and statewide due dates was released on Friday, April 14. Please refer to this memo and relevant checklists as you close out the fiscal year. See the 2023 Fiscal Year End webpage for more resources.
NEW! Prepaid Card Program Updates and Deadline Reminders: On June 30, 2023, Bank of America (BoA) will close its prepaid card program with campus units. The University is working swiftly to implement a new prepaid card program to ensure that researchers have options available to continue their compensation of study subjects. In the meantime, departments can obtain cash advance funds to purchase gift cards for study subjects. For more information on how to obtain a cash advance, and for important information regarding the reconciling of outstanding prepaid cards (FY23 deadline for reconciliation is June 23, 2023), see the April 14 memo.
NEW! Updated Process for P-Card and T&E Card Applications and P-Card Works Access: Payment Card Services is updating the process to apply for P-Cards and T&E Cards as well as for employees to gain Works User access. To support this change, P-Card training has been redesigned so that new P-Card applicants will only have to take one training and quiz to obtain their card. To find out more, see the March 24 memo.
NEW! UNC Adobe Creative Cloud License Cost Increase: On July 1, UNC Adobe Creative Cloud individual licenses for non-instructional staff will increase to $25 per user, up from $20. The new agreement with Adobe will allow individuals to access Adobe stock images. For more information, see the April 3 memo.
REMINDER! Excel Classes Scheduled for January – June 2023: The Continuous Improvement, Staff Development and Engagement Team is offering Excel Classes and registration is open.
Questions
For questions and support, users should utilize ServiceNow, the new system campus is using to track support and service requests. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Go to the ServiceNow Help Page at help.unc.edu or call 919-962-HELP for assistance.
Subscribe
New staff members can register to the Business Managers Outlook group by going to the Finance and Budget Communications page and clicking on the green button, “Manage Finance and Budget Email List Subscription.” Follow the instructions to enroll in the group. You will need your phone for 2-Step verification.
If you wish to send a message to the group, send an email to scecommunications@unc.edu and approved messages will be distributed to the group, or you can contact Christine Shia shia@unc.edu directly.