Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
Top Issues
NEW! February Month-End Close: Central offices have officially closed for the month of February. This includes the transmission and reconciliation of all February transactions, and state approval to close the month.
NEW! March Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business
(5 p.m.) on Friday, March 31. Please remember that accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSP, if necessary).
For details on month-end close procedures, see Accounting Services’ Month-End Close and Report webpage. Bookmark this page to see the latest info in between updates.
NEW! UNC-Southwest Spring Sweepstakes: Southwest Airlines and UNC have partnered again to give you the chance to win Rapid Rewards bonus points! Follow three-steps for a chance to win! See the March 2 memo for details.
NEW! Sign Up for New Concur Trainings: In direct response to the feedback received from the campus wide Concur Training Needs Assessment, we are pleased to share three upcoming training opportunities beginning Thursday, March 16 and running through Monday, June 26, which will be hosted via Zoom or GoToWebinar. “How to Use the Travel Allowance Wizard”, “Creating and Submitting Expense Reports”, and “Booking Travel via Concur Travel” are now open for registration. See details under “NEW! Concur Needs Assessment Webinars” for more information and registration slots.
NEW! 2022 Form W-2s Now Available in ConnectCarolina: Your tax year 2022 Form W-2 is now available in the ConnectCarolina Self Service menu. See the Jan. 12 memo for more information.
NEW! March 2023 GSHIP Files Uploaded: The premium file has been uploaded into ConnectCarolina and departments now have access to the GradStar GSHIP Administrator Premium Maintenance page to update allocations. The total cost allocation must equal $395.05; last day to make changes is Thursday, March 23. See the March 7 memo for details.
NEW! Termination of Bank of America Prepaid Card Program: Bank of America (BoA) has notified the University (UNC) that the prepaid card program and the prepaid administration tool (PAT) serviced by BoA will terminate effective June 30, 2023. UNC Finance and Operations (Finance) and the Office of Sponsored Programs (OSP) are evaluating new platforms to continue the prepaid card program. Once a new prepaid platform has been determined, the prepaid card program website will be updated with instructions on how to utilize the new program and platform. Read more in the March 13 memo.
NEW! Update on Cash Advance forms for Office of Sponsored Programs: Finance and Operations recently updated forms used to request cash advances. These forms do not apply to sponsored projects. As a result, the Office of Sponsored Programs (OSP) will be utilizing the previous version of the advance request forms while we develop new OSP forms designated for cash advance requests and reconciliations on sponsored projects. Find out more about forms to use in the March 2 memo.
REMINDER! Excel Classes Scheduled for January – June 2023: The Continuous Improvement, Staff Development and Engagement Team is still continuing to offer the Excel Classes, and registration is open.
Questions
For questions and support, users should utilize ServiceNow, the new system campus is using to track support and service requests. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Go to the ServiceNow Help Page at help.unc.edu or call 919-962-HELP for assistance.
Subscribe
New staff members can register to the Business Managers Outlook group by going to the Finance and Budget Communications page and clicking on the green button, “Manage Finance and Budget Email List Subscription.” Follow the instructions to enroll in the group. You will need your phone for 2-Step verification.
If you wish to send a message to the group, send an email to scecommunications@unc.edu and approved messages will be distributed to the group, or you can contact Christine Shia shia@unc.edu directly.