To: TIM Administrators
From: TIM Support
Biweekly 14 (12/19/22 – 1/1/23) Sign Off
- The Biweekly 14 sign off deadline has been extended to a later time due to the New Year’s Day holiday on Monday, Jan.2. Biweekly 14 timecards must be signed off by 9:00 p.m. on Tuesday, Jan. 3.
- Please note that sign off removal requests must still be received by the usual deadline, 4:00 p.m. on Tuesday, Jan. 3. Sign off removal requests must be emailed directly to firstname.lastname@example.org by 4:00 p.m. to ensure timely processing.
- Due to the holiday on Monday, Jan. 2, employees and managers may not return to work until Tuesday, Jan. 3. You may want to ask SHRA employees to enter their leave hours to be taken in Biweekly 14 (12/19 – 1/1), especially on the optional workday on Friday Dec. 30, before they go on break to ensure the hours will be in their timecards when you sign off on Tuesday, Jan. 3.
Upcoming Holidays & Optional Workday
Biweekly 14 (12/19/22 – 1/1/23) Holidays
- The Winter Break Holidays included in Biweekly 14 are Monday Dec. 26, Tuesday Dec. 27, Wednesday Dec. 28, and Thursday Dec. 29.
- Please note that future holidays may not appear in the timecard in advance. They will appear in the week in which they happen. Also, 2023 holidays, including New Year’s Day on Jan. 2nd, will not appear in TIM until Monday Jan. 2. Holidays do not appear in EHRA timecards.
Biweekly 14 Optional Workday, Friday Dec. 30
- Friday, Dec. 30 will be an optional workday. An employee may work on the optional workday, if approved by their supervisor. If an employee is not going to work on Dec. 30, they should enter leave hours taken on that day.
- Holiday hours appear automatically in TIM for SHRA employees with 50%, 75%, 80%, and 100% FTE. For SHRA part time permanent employees whose FTE percentage is not equal to 50%, 75% or 80% the TIM Administrators must enter the ‘Holiday’ pay code and the pro-rated amount of holiday hours on the day with the holiday in the timecard. Holidays do not appear in EHRA timecards.
- If an employee is not eligible to receive holiday hours, insert a row on the day with the holiday, select the ‘Holiday’ pay code, and enter a negative amount of hours in the timecard to cancel the hours.
- Hours worked on a Holiday will automatically be calculated as Regular or Overtime. If the employee was required to work on a Holiday, the TIM Administrator or Manager will insert a row on the Holiday, select the ‘Holiday Premium’ pay code, and enter the amount of hours worked on that day. The actual hours worked must not be removed. The hours worked and Holiday Premium hours should both appear in the timecard on the Holiday worked.