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Please note: this post is a copy of a OSP Communications dated November 16, 2022 regarding the New RAMSeS Sharing Portal.

New RAMSeS F&A Sharing Agreements Portal

Effective as of November 15, F&A Sharing agreements will be formally documented in the new RAMSeS F&A Sharing Agreements Portal, including routing and approvals by PS Project ID Managers in the Admin Award department and departments designated to share F&A on the RAMSeS project. Individuals need the role of PS Project ID Manager to access the F&A Sharing Agreements Portal. Once an individual is assigned as a PS Project ID Manager for a department, they will also receive all relevant post award notifications for any RAMSeS project assigned to their department.

Access to the F&A Sharing Agreements Portal

You can gain access to the F&A Sharing Agreements portal from RAMSeS Home:
F&A Sharing Agreements link screenshot

Access to Training and Guidance for the New Tool

You can gain access to training from the Help Tab:

F&A Sharing User Guide link screenshot

Impacts to the RAMSeS IPF

  • Removal of the F&A Sharing section in the IPF – This section is no longer a requirement to complete at the time of proposal and thus will be removed from visibility from all IPFs (including prior submissions).
  • Accessing historical F&A Sharing plans from an IPF – To view the historical F&A Sharing details from an IPF that was approved prior to November 15, 2022, go to RAMSeS attachments and view the PDF with the File Type – “IPF Approved”. This document serves to record the F&A Sharing certified by all parties at the time the proposal/IPF was approved by the Office of Sponsored Programs (OSP) or Sponsored Programs Office (SPO).

Background on new F&A Sharing Policy

  • Operating Model Change – F&A Sharing documentation will no longer be submitted at the proposal stage and will only be required at the time of award. This does not represent a change in the F&A Sharing process but rather a change in how sharing arrangements are documented and implemented.
  • New Process Overview – Upon receipt of a collaborative award, the administering unit of a project will be notified via email of the need to log in to the RAMSeS F&A Sharing portal to document the sharing arrangements for all parties. Upon completing documentation of the F&A sharing arrangements for all contributing units, all units that are deemed to be substantively contributing to the execution of a funded project will be required to approve such arrangements through the RAMSeS F&A Sharing portal electronically. Only if all contributing parties approve the F&A sharing plan will the F&A recovered from that project be distributed to the units.

Full details of this change were provided in the Office of the Vice Chancellor for Research’s memo, Change to Operating Model for Facilities & Administrative (F&A) Funds Sharing for Collaborative Projects.

For proposal questions pertaining to specific IPFs, please contact your department’s OSP Sponsored Projects Specialist or SPO Grants Analyst. For general sponsored programs inquiries, please contact

Please direct any questions about the implementation of the F&A Sharing Portal to Andy Johns, Senior Associate Vice Chancellor for Research.

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