Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
Top Issues
NEW! March Month-End Close: Central offices have officially closed for the month of March. This includes the transmission and reconciliation of all March transactions, and state approval to close the month.
NEW! April Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business (5 p.m.) Friday, April 30. Please remember that accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSR, if necessary).
For details on month-end close procedures, see the Month End Close and Report service page in Accounting Services. Bookmark this page to see the latest info in between updates.
NEW! Relocation Compensation Policy Reminder: As a reminder, policies regarding relocation compensation (formerly moving expense reimbursements) were updated last July 8, 2020. Instead of reimbursing employees for moving expenses, employees are paid an amount agreed to in their offer letter. See 1270 – Policy on Employee Relocation Compensation and 1270.1 Procedure for Employee Relocation Compensation. Please find last July’s announcement here.
NEW! VCard Payment Method: For some vendors in ConnectCarolina, VCard has been set up as a new payment option. If you see VCard as the payment method, you will not be able to change the method of payment. Just leave the VCard payment method in place and proceed as normal from that point. For more information, see the April 12 memo.
NEW! April GSHIP Files Uploaded: The April 2021 premium file has been uploaded into ConnectCarolina. The total cost allocation must equal the monthly premium amount of $344.80 and the last day to make changes in the system is Monday, April 26, 2021. For more upcoming deadlines, see the April 8 memo.
NEW! Mid-Year Mileage Allowances Update: For travel which occurs on or after April 1, 2021, when a personal vehicle is used for business travel for the University, mileage will be reimbursed at the IRS standard mileage rate (56 cents per mile) regardless of the number of miles driven. For more information, see the April 1 memo.
NEW! Travel System Overview and Demo Recording Available: A recording of the March 23 overview and demonstration of the new travel system, Concur Travel, is now available. The video covers the essential of booking flights and using the expense reporting application. Question and Answers from these sessions will be available soon. See the March 30 memo for more details.
REMINDER! Subscribing to Business Managers listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at https://finance.unc.edu/wp-content/uploads/sites/298/2016/09/joinbusinessmgr.pdf.
Questions
Users should utilize the Business Systems Help Desk when they are unsure who to contact for issue resolution. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Users can reach the Business Systems Help Desk at 919-962-HELP or via a remedy ticket submitted online at help.unc.edu (select ConnectCarolina > ConnectCarolina Finance > the appropriate area of concern).
Suggestions for content can be emailed to financecomm@unc.edu.
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