Please share with the ConnectCarolina Finance users in your school/division. Updates are sent on an as-needed basis.
Top Issues
NEW! October Month-End Close: Central offices have officially closed for the month of October. This includes the transmission and reconciliation of all October transactions, and state approval to close the month.
NEW! November Month-End Close Deadline: Validated campus journal entries and data collect batches (journal imports) should be received by Accounting Services by close of business (5 p.m.) on Monday, November 30. Please remember that accounting will not receive the journal entries until the journal has been budget checked valid and has passed through all required approvals (including OSR, if necessary).
For details on month-end close procedures, see Accounting Services’ Month-End Close and Report webpage. Bookmark this page to see the latest info in between updates.
NEW! PAAT Schedule: Due to the upcoming holidays and payroll schedules, the final PAAT distribution for November is scheduled for early morning on Wednesday, November 25. Please have your PAAT action submitted and fully approved by Tuesday, November 24, by 5 p.m. to be posted in November 2020. PAATs can continue to be submitted and approved as normal but may not be distributed until PAAT processing resumes in December (tentatively scheduled to resume on Thursday, December 3.)
NEW! Cash Deposit Updates: Wednesday, November 25 will be the last day to run pay cycles for the month of November, as banks are closed on Thursday, November 26 for Thanksgiving. All deposits should be received by Monday, November 30 at the Office of the University Cashier to post in the month of November.
NEW!Reminder About Fund Swap Date Ranges: When entering a Fund Swap ePAR, the first page “Step 1 of 3” includes fields for Begin Date and End Effdt. These two fields should be left blank! By leaving them blank, the fund swap can populate all of the existing funding grids for that fiscal year for the requested position or appointment. You can then insert your new funding grid as needed – usually at the top of the grids, but sometimes in-between existing dates such as for retroactive stipend amount changes. See the CCinfo article on Fund Swap Date Ranges for more information about why it’s important to have the historical information displayed on the fund swap.
NEW! Airgas and ARC3 Thanksgiving Hours: Please note that Airgas and ARC3 Gases will both be closed on Thursday, November 26 and Friday, November 27. Airgas will only be delivering dry ice on Monday, November 23 the week of Thanksgiving. They will return to their regular schedules the following week.
NEW! November GSHIP Files Uploaded: The cost allocation must equal the monthly premium amount of $344.80. The deadline to made changes is Friday, November 20. See the November 3 memo for details.
NEW! 2020 W-2: Important Procedural Changes: Due to adjusted work arrangements and the continued need to physically distance, 2020 paper W-2s will not be hand-distributed in January 2021. Instead, all employees who are issued a 2020 paper W-2 will receive their document via U.S. Postal Service. The deadline to make address changes in the ConnectCarolina system is Sunday, Jan. 10, 2021. Paper W-2s will be mailed by Jan. 31, 2021 to the employee’s home address on file in ConnectCarolina as of Sunday, Jan. 10, 2021. Go to CCInfo for more information on how to update your personal information. See the November 4 memo for more details.
REMINDER! Subscribing to Business Managers listserv: Finance and accounting personnel who would like to subscribe to the business managers listserv can do so by following the instructions at http://finance.unc.edu/wp-content/uploads/sites/298/2016/09/joinbusinessmgr.pdf.
Questions
For questions and support, users should utilize ServiceNow, the new system campus is using to track support and service requests. This is the fastest way to obtain assistance and allows the project team to be able to track issues to determine the scale of the impact to all users. Go to the ServiceNow Help Page at help.unc.edu or call 919-962-HELP for assistance.
Suggestions for content can be emailed to financecomm@unc.edu.