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To: University Business Managers
Campus Unit Finance Leads
HR Officers and Secondary Contacts

From: University Controller’s Office

Purpose: Notification of changes to Policy 1270, last updated in July 2018 as a result of the 2017 Tax Cuts and Jobs Act, a federally-mandated act to tax employee’s personal moving expense payments.

Effective immediately, the moving expense reimbursement process will be changed to a relocation compensation payment and will be a one-time stipend amount as agreed to in the employee’s offer letter. This will replace the need for the department or individual to submit receipts for reimbursement.

Offer letters in process will be honored as written on the issuance date, if deemed prior to the publishing of this new policy. In either case, the payment should be submitted via an ePAR after the employee’s hire date.

Please review the updated Policy 1270 and Procedure 1270.1 in coordination with the Office of Human Resources’ policy on Non-Salary & Deferred Compensation. Make sure to update your offer letters to include the new language.  Offer letter templates have been updated in the EHRA Non-Faculty Manager Toolkit to reflect this guidance.

For questions about the policy, please contact and for questions about the procedure, please contact

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