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To: Business Managers; HR Officers and Secondary Appointments; CU Finance Leads
From: Walter Miller, Director of Payroll Services

The following email is being sent later today to EHRA Temporary including Graduate Students, Post Docs, and 9-Month Faculty who have been granted access in TIM to record Administrative Absence Leave hours taken from March 16 until April 30.

ALL employees (faculty, staff, and students) are expected to record this leave if qualified to receive paid Administrative Absence Leave. The University is reporting all Administrative Absence hours taken to the UNC System Office. The amount of leave reported could impact University funding, so it is important that ALL employees report any such leave taken.


To: EHRA Temporary, Post Docs, and 9-Month Faculty with New TIM Licenses
From: Walter Miller, Director of Payroll Services
Date: April 27, 2020
Subject: Recording Your Administrative Absence Leave in TIM

You are receiving this notification because you now have access to TIM to record your Administrative Absence Leave hours taken due to the COVID-19 event beginning March 16 through April 30, 2020. From March 16 until April 30, 2020, employees may be granted paid Administrative Absence Leave for qualifying reasons. Please review question one (1) in the updated HR COVID FAQ, https://hr.unc.edu/employees/covid19-faqs/, for detailed information about COVID-19 and the special leave provision. If you do not have Administrative Absence Leave to record, then no action is required.

Employees are expected to record this leave if they qualify to receive paid Administrative Absence Leave. The University is reporting all Administrative Absence hours taken to the UNC System Office. The amount of leave reported could impact University funding, so it is important that you report any such approved leave that you have taken.

Please record and approve Administrative Absence Leave taken for March and April no later than May 10, 2020. Please complete both March and April timecards before you approve them. If you do not have Administrative Absence Leave to record, then no action is required. If Administrative Absence Leave is extended past April 30, then please follow the same procedure to record leave taken in following months. For example, Administrative Absence Leave taken in May should be recorded by June 10.

You can access TIM by logging into ConnectCarolina, navigating to the employee Self Service page, and opening the TIM tile. At this time, TIM still requires Adobe Flash to run, so utilize your most Flash-friendly browser.

Please reference this help guide (https://finance.unc.edu/wp-content/uploads/sites/298/2015/12/TIM-Employee-Manual_SHRA-EHRA-Exempt.pdf) for more detailed instructions on how to enter your Administrative Absence Leave into TIM. This TIM access is being granted for the duration of the COVID event and will expire later this summer.

For more details related to the COVID event, please visit the Office of Human Resources’ employee FAQs: https://hr.unc.edu/employees/covid19-faqs/. If you have a question about your qualification for Administrative Absence Leave, check with your supervisor or your Human Resource Officer.

For questions about how to use TIM or other TIM-specific questions, please contact your TIM Administrator. If you are unsure who your TIM Administrator is, please contact your Human Resource Officer. For TIM access issues, please contact the Help Desk at 962-HELP (4357).

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