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To: Deans, Directors and Department Chairs, University Business Managers, Campus Unit Finance Leads
From: Kristy Nash, Associate University Cashier
CC: DeAhn Baucom, University Cashier

Please note and share as appropriate the following adjusted deadlines related to December 2019 month-end processing of cash, checks, credit card and electronic payments submitted through the Cashier’s Office. These adjustments to the usual monthly deadlines are due to the long winter holiday break. We appreciate your attention to these critical deposit deadlines for December’s month-end close.

Cash and Check Deposits

All cash/check deposits submitted in ConnectCarolina in December 2019 must be received by
9 a.m. Thursday, January 2, 2020, to be approved with an effective date of December 31, 2019.

NOTE: Due to the winter break – Tuesday, December 24, 2019, through Wednesday, January 1, 2020, submitted cash/check deposits must be placed in the night depository outside of SASB North OR hand-delivered to the Cashier’s Office by 9:00 a.m. on Thursday, January 2, 2020, to be considered a December 2019 deposit. It is unlikely that deposits placed in campus mail late in the week ending Friday, December 20, will be processed as a December deposit.

Credit Card/Electronic Deposits
For settlements occurring Submitted deposit due
Prior to Thursday, December 19, 2019 By 10 a.m. of the business day following the settlement day (normal processing deadline)
Thursday, December 19 by 5 p.m. Friday, December 20, 2019
Friday, December 20 through Sunday, December 29 by 5 p.m. Thursday, January 2, 2020

NOTE: Please be sure your department has staff available to process your credit card deposits by the above deadlines and make necessary corrections to deposits January 3, 2020.

The Cashier’s office will approve all bank dates through December 30, 2019, by 5:00 p.m. on Friday, January 3, 2020.

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