To: University Business Managers
From: Janet Rupert, Director of Accounts Payable and Travel Services
On a recent review, it has been observed that orders for bottled water for coolers and delivery services – from vendors such as Diamond Springs, Crystal Springs and Le Bleu, for example – have been incurring late payments and additional fees for paper billing. In addition, paperwork and reconciliation for these orders has proven onerous. The most expedient and prudent way of ordering from these services is to use a department P-Card and obtain invoices via email.
Beginning July 23, we request that departments pay for their water bottle orders via P-Card and reconcile electronically. Our goal is to make this a requirement by October 1 of this year to save money and streamline processes. We appreciate your help in this transitional phase.